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Accenture · 17 hours ago

Executive Assistant

New York, NY

Full-time

Onsite

Mid Level

$21.97/hr - $49.57/hr

3+ years exp

Accenture is a global professional services company, and they are seeking an Executive Assistant to provide administrative support to executives. The role involves managing calendars, coordinating meetings, and handling travel arrangements while building strong relationships with colleagues and clients.

Business Information SystemsConstructionConsultingInformation ServicesInformation TechnologyInfrastructureManagement ConsultingOutsourcing

No H1B

Responsibilities

Be readily available to support client/customers, learning, community, and events as well as support Workplace functions defined locally or by your geography and local leadership

Prepare a range of non-routine correspondence according to company guidelines for signature by executive, (i.e. brand compliance, proof reading materials for consistency, grammar, and spelling)

Compile, process and analyze data based on research objectives and prepare reports

Arrange and coordinate meetings/conferences in liaison with the Meeting and Events Planning team when applicable. Handle routine and non-routine logistics (e.g. contact meeting participants and coordinate responses, compose meeting materials and follow-up correspondence with input and review by Executive). Follow up on action items and report status to Executives/meeting attendees. Identify potential speakers and provide local, on-site support as appropriate

Coordinate work with third-party suppliers – both internal and external – to address support needs and issues on behalf of the executive

Arrange conference calls, video conferences or data conferences occasionally involving a global audience

Assist with miscellaneous complex administrative tasks (i.e. locate and complete standard Accenture forms, provide invoicing and accounts reconciliation support, maintain voicemail/email distribution lists, may manage time and expense reports)

Keep current and be knowledgeable on Accenture’s tools and technology. Educate executives on new and existing technology / processes to support Accenture’s overall strategy

Develop relationships with executives’ clients and their Executive Support Associates

Record and monitor work requests into the tracking tool in a timely manner according to local capabilities and guidelines

May be responsible for coordinating the activities of other Executive Support Associates/Analysts for their team, this is defined as assigning tasks in a structured and formal way and on a regular basis

Anticipate travel needs of executive and independently coordinate complex travel arrangements, typically involving multiple changes and destinations based on understanding of executive’s availability and obligations. Support with travel documentation and procedures (itineraries, visa/passport procedures)

May prepare draft proposals and presentations with direction from Executive and/or support from other individuals or service departments, as necessary

May review and sort paper-based and electronic mail, identify/take action required where appropriate

Manage potential complex calendar / diary activity, including coordination of appointments for executives as well as extensive rescheduling. Keep executives informed as needed

May provide telephone support (i.e. answer calls promptly and courteously). Act as executives’ representative to independently handle calls

May maintain contact and email distribution lists