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Pye-Barker Fire & Safety · 2 days ago

Office Manager

Moore Fire Protection

Full-time

Onsite

Senior Level

$30/hr - $40/hr

5+ years exp

Pye-Barker Fire & Safety is an industry-leading fire, life safety and security company. The Office Manager will be responsible for managing office operations and providing administrative support, including accounting and fleet management. The role involves overseeing day-to-day operations, coordinating with various departments, and ensuring compliance with company policies.

Building MaterialConstructionPublic SafetyReal Estate

Responsibilities

Oversees and coordinates the day-to-day office operations

Setup and manage staff, review paperwork, budgets, and schedules

Manage customer inquiries and follow-up on outcomes

Prepare basic reports and support accounting and payroll needs

Manages company telecommunications network and communicates with answering service

Coordinates with the branches on their fleet needs and communicates with the fleet provider

Obtains, renews, and maintains state licenses and permits

Maintain integrity of hiring/termination process through the proper application of company policies

Manages key vendor accounts, supply inventory, and submits invoices for payment

Facilitate communication with clients, contractors, suppliers, AHJs, and internal teams

Assist other departments as needed

Coordinates travel as needed

Assists with projects and event support

Maintains email, voicemail boxes and filing system, prepares department meeting agendas, meeting notes and distributes accordingly

Creates and maintains office related records and reports

Interprets, monitors, and analyzes information regarding operating reports, policies and procedures

Receives and distributes incoming and outgoing mail

Perform other duties assigned by management

Qualification

Microsoft Office SuiteConstruction industry experienceFire sprinkler standards (NFPA)Time managementHighly organizedOffice experienceCommunication skills