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State of Alaska · 4 days ago

Law Office Assistant 1/2 (02-1411 & 02-1352)

Juneau, AK

Full-time

Onsite

Entry Level

1+ years exp

The State of Alaska is seeking Law Office Assistants to provide clerical support to attorneys and Agency administrators. This entry-level position involves maintaining case files, processing reports, answering phones, and preparing legal documents, with on-the-job training provided for those without prior legal experience.

ElectronicsGovernmentSecurity

No H1B

Responsibilities

Provide clerical support to attorneys and Agency administrators

Maintain case file information digitally and in physical files

Process police reports and evidence

Answer phones

File pleadings with the Court and opposing counsel

Prepare routine legal documents

Assist clients

Ensure that administrative tasks are handled effectively and the office runs smoothly

Qualification

Electronic management systemsWord processing softwareCustomer serviceLegal document preparationClerical skillsTeam collaborationCommunication skills

Required

One year of experience that involves some combination of providing significant customer service contact; eliciting or exchanging information as related to requirements or procedures necessary to secure services, authorizations, or goods on behalf of the client; and/or performing standard administrative tasks such as preparing correspondence or reports, filing, entering data, receiving payments, and/or maintaining logs and includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications

An associate's degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, legal assistant, legal secretary, or criminal justice) may substitute for the required experience

Vocational-technical certification in a generalized business support career area (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) may substitute for up to 6 months of the required experience

One year of specific experience as a Law Office Assistant 1 with the State of Alaska

Successful completion of training under a formally established Law Office Assistant 1-2 flexible staffing training plan with the State of Alaska

One year of experience in a law office, or other administrative experience that includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications for preparing, reviewing, or processing legal documents such as affidavits, court reports, demand letters, discovery requests or responses, entries of appearances, hearing transcripts, memoranda of advice/instruction, motions, legal opinions, subpoenas, and/or writs

Most positions require incumbents to be able to obtain a Notary Public upon hire, and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS)

Some positions are required to work regular overtime during the standard workweek, on weekends, and/or holidays to provide support to the assigned duty attorney