Lifetime Door Co ยท 13 hours ago
Accounting Assistant
Brookfield, WI
Full-time
Onsite
Entry Level
2+ years expLifetime Door Co is seeking a highly organized and detail-oriented Accounting Assistant to join their administrative team. The role is essential for managing billing processes, coordinating appointments, and handling lien documentation to ensure smooth office operations.
Construction
Responsibilities
Prepare and process accurate invoices for completed jobs
Review technician notes to ensure all work performed is clearly understood and properly documented
Verify that all line items are correct, complete, and aligned with job scope and pricing
Identify missing or unclear information and follow up with management or technicians as needed
Close out jobs in the system in a timely manner
Prepare and file lien documents in accordance with Lifetime Door procedures and applicable deadlines
Track lien filings and maintain organized records for compliance and reference
Communicate with management regarding lien status, timelines, and required actions
Send invoices and statements to customers as required
Receive, record, and deposit customer payments and checks
Ensure payments are applied correctly and timely in the accounting system
Communicate with internal teams regarding payment status and discrepancies
Manage daily office operations to ensure a smooth and organized work environment
Order and maintain office supplies, equipment, and materials, including UPS purchasing and tracking of office-needed items
Manage incoming and outgoing mail, including checks, documents, and customer correspondence
Other job duties as assigned
Qualification
Required
Associate's degree in business or related field
2+ years of experience invoicing/payment processing
2+ years of working in office management
1+ years of experience construction/mechanic lien filing
Strong customer service skills
Excellent communication
Proficiency in Microsoft Office Suite
Preferred
Experience with Service Fusion and QuickBooks
Benefits
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Company
Lifetime Door Co
Lifetime Door Company specializes in Garage Door Repairs, Overhead Doors & Garage Door Installation in Brookfield, Wisconsin.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Ronnie McConville
Chief Operating Officer
Company data provided by crunchbase