University at Buffalo · 22 hours ago
Office Administrator, Office of Educator Preparation
Buffalo, NY
Full-time
Onsite
New Grad, Entry LevelUniversity at Buffalo is seeking an Office Administrator for the Office of Educator Preparation. The role involves managing departmental budgets, assisting in course scheduling, and coordinating various office operations and events.
EducationHardwareKnowledge ManagementUniversities
Responsibilities
Monitor expenditures for all departmental accounts (State [OTPS and Personnel], RF, UBF, Faculty Start-up, endowed chair funds, etc.) ensuring that department stays within budget for all accounts
Prepare and/or verify necessary budgetary paperwork to support expenditure needs, travel reimbursements, mentor teacher stipends, etc
Manage adjunct assignments against budget and faculty workload analysis
Assist and advise Assistant Dean for Teacher Education in developing and monitoring department course scheduling policies and procedures in accordance with GSE and University guidelines, policies, and procedures
Update (Fall, Winter, Spring, Summer) course schedules for department in University system ensuring there is appropriate instructional personnel (faculty, adjuncts, TAs) and the instructional budget has not been exceeded. All internal GSE schedules as well as University wide deadlines need to be met
Monitor course enrollments to ensure minimum enrollment numbers are attained
Create systems to monitor student progress through a variety of program benchmarks including early clinical experiences
Facilitate the OEP admissions interview process
Coordinate OEP events including our certification ceremony, meetings with residents, meetings with school partners, etc
Manage Brightspace for UB Teacher Residents
Maintain listservs for students, staff, mentors, and alumni
Function as the initial point of contact for daily OEP office operations, fielding inquiries regarding the OEP program from students, faculty, staff, liaisons, cooperating teachers, and principals
Qualification
Required
Monitor expenditures for all departmental accounts (State [OTPS and Personnel], RF, UBF, Faculty Start-up, endowed chair funds, etc.) ensuring that department stays within budget for all accounts
Prepare and/or verify necessary budgetary paperwork to support expenditure needs, travel reimbursements, mentor teacher stipends, etc
Manage adjunct assignments against budget and faculty workload analysis
Assist and advise Assistant Dean for Teacher Education in developing and monitoring department course scheduling policies and procedures in accordance with GSE and University guidelines, policies, and procedures
Update (Fall, Winter, Spring, Summer) course schedules for department in University system ensuring there is appropriate instructional personnel (faculty, adjuncts, TAs) and the instructional budget has not been exceeded. All internal GSE schedules as well as University wide deadlines need to be met
Monitor course enrollments to ensure minimum enrollment numbers are attained
Create systems to monitor student progress through a variety of program benchmarks including early clinical experiences
Facilitate the OEP admissions interview process
Coordinate OEP events including our certification ceremony, meetings with residents, meetings with school partners, etc
Manage Brightspace for UB Teacher Residents
Maintain listservs for students, staff, mentors, and alumni
Function as the initial point of contact for daily OEP office operations, fielding inquiries regarding the OEP program from students, faculty, staff, liaisons, cooperating teachers, and principals
Company
University at Buffalo
University at Buffalo is a premier, research-intensive public university and a member of the Association of American Universities It is a sub-organization of The State University of New York.
Founded in 1846
5001-10000 employees
H1B Sponsorship
University at Buffalo has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (14)
2023 (10)
2021 (1)
Funding
Current Stage
Late StageTotal Funding
$22.95MKey Investors
National Science FoundationFuzeHub
2023-01-09Grant· $20M
2022-08-06Grant· $2.9M
2022-04-13Grant· $0.05M
Leadership Team
Norma J. Nowak
Professor
Recent News
2026-01-23
2025-12-29
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