The Help Group · 4 days ago
Administrative Assistant
Inglewood, CA
Full-time
Onsite
Entry Level
$22/hr - $22/hr
2+ years expThe Help Group is the largest nonprofit organization in the United States dedicated to serving children with special needs. The Administrative Assistant will provide essential administrative support to the Program Coordinator and program staff, ensuring efficient operation and compliance with contractual requirements.
ChildrenHealth CareMental HealthNon Profit
Responsibilities
Provide administrative support and assistance for Program Coordinator and program staff as needed
Assists the Program Coordinator with completion and maintenance of all reports, database systems accurately and in a timely fashion, including Protective Factors Survey data collection and others as assigned
Communicate with staff to ensure data collection documents are completed in a timely manner for input
Provide support to Program Coordinator in completing, maintaining and submitting within contractual timeframes to DCFS all contractually required reports including EBSS requests, logs, with all pertinent supportive documentation
Prepare and maintain intake and discharge packets, assist with charts review for compliance and complete chart audit review form
Communicate with staff to ensure data collection documents are completed in a timely manner for input
Assist in liaising with agency Accounting Department for all P&A’s budgetary requirements as well as managing petty cash spending
Assist in securing and procuring, when needed, tools and supplies for staff’s needs, maintain records of same; assist staff directly, when necessary, in securing needed aids and supplies
Maintain inventory of supplies and order needed supplies, manage the storage and retrieval of program supplies
Provide assistance to staff, when requested, with contacting clients via telephone to conduct follow-up surveys and coordinate with the staff contacting clients ensuring documentation and completion within the required timeframes
Assist Program Coordinator and/or staff with organizing and preparing for meetings, workshops, community events, and trainings
Typing, filing, and copying as needed, prepare mailings
Conduct program errands, including, but limited to: transporting supplies, purchasing event materials, dropping off supplies and materials at community sites, etc
Maintain confidentiality of clients at all times
Qualification
Required
BA or BS degree preferred in social work or related field or business, nonprofit business administration or two years' experience in a mental health or related setting, preferably nonprofit
Might consider minimum HS Diploma with 5 years of experience as business/office administrative staff preferably in nonprofit or medical field
Must possess a high degree of organizational skill, attention to detail, and the ability to effectively communicate with agency clients and staff
Must be self-motivated, able to work independently as well as with P&A team members and able to meet deadlines
Proficiency in Microsoft Excel, SPSS required
Flexible schedule with at least one evening required to accommodate conducting surveys
Travel between sites
Preferred
Experience in social services and in working with computerized data based systems preferred
Bilingual preferred
Benefits
Mentorship Opportunities
100% employer-sponsored health insurance plan: Medical, Dental, Vision, and Life Insurance
Pet Insurance
403b Retirement Plan
Flexible Spending Account
Employee Assistance Program
Employee Discounts
Company
The Help Group
The Help Group provides education, mental health care, and therapy services for children.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Susan Berman, Ph.D
President and Chief Executive Officer
Recent News
Los Angeles Issue
2026-01-15
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