Centro de la Familia de Utah · 2 days ago
Office Manager
Winnemucca,NV,US
Full-time
Onsite
Mid LevelCentro de la Familia de Utah is seeking an Office Manager for their Head Start center, where the role is crucial in maintaining smooth operations and a collaborative environment. The Office Manager will handle various administrative tasks, ensure compliance with safety and program guidelines, and support the onboarding of staff while fostering a welcoming atmosphere for families and children.
CommunitiesEducationHealth CareNon ProfitService Industry
Responsibilities
Provide administrative assistance for center operations, adhering to organizational policies and Head Start standards
Maintain front desk coverage to ensure a welcoming and professional atmosphere
Update and manage the center’s SharePoint calendar to reflect activities and closures
Record and distribute minutes from meetings and coordinate events, training, and office functions
Facilitate and track parent volunteer activities, including hours and in-kind documentation
Maintain a database of community partners and their services
Manage compliance with program guidelines, including organizing sign-in sheets, menus, receipts, and USDA documentation
Conduct active supervision audits and playground safety checks
Coordinate bus evacuation drills and manage building security, maintenance, and repairs
Regularly inspect and ensure adherence to safety protocols
Support onboarding processes and maintain up-to-date employee certifications and licenses
Ensure timely reporting of workers’ compensation cases
Oversee procurement processes, credit card usage, and month-end financial reports
Train staff on procurement procedures and ensure cost-effective purchasing
Monitor child attendance and compliance in C-FIT
Maintain the center calendar for planned and unplanned closures
Record in-kind contributions and ensure accurate documentation
Conduct and document inspections (e.g., fire drills, health and safety checks)
Support grant applications, community assessments, and surveys
Qualification
Required
High school diploma or associate degree (or higher) in administration, management, early childhood education or related field
Ability to lift up to 50 lbs. and perform physical activities associated with preschool administration
Strong attention to detail and multitasking abilities
Commitment to child safety, parent engagement, and fostering a collaborative team culture
Proficiency in administrative tools and compliance management
Preferred
Bilingual in Spanish and English strongly recommended
Experience working in Infant/Toddler or Preschool classrooms
Company
Centro de la Familia de Utah
Centro de la Familia de Utah is a nonprofit agency dedicated to promoting educational success for children and families and fostering healthy and engaged communities.
Founded in 1975
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
David Stump
Chief Financial Officer
Company data provided by crunchbase