Digital Ethics Center (DEC), Yale University ยท 8 hours ago
Sr. Administrative Assistant
New Haven, CT
Full-time
Onsite
Senior Level
6+ years expDigital Ethics Center (DEC) at Yale University is seeking a Senior Administrative Assistant to provide high-quality administrative support in a fast-paced environment. The role involves managing calendars, coordinating travel, organizing events, and ensuring smooth office operations while handling confidential information.
Higher Education
Hiring Manager
Joanna Carmona, MBA
Responsibilities
Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities
Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements
Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work
Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports
Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail
Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material
Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities
Qualification
Required
Demonstrated ability in an administrative support role
Proven proficiency with Outlook emailing, calendaring and management of complex calendars
Proven intermediate skills with Microsoft Word, PowerPoint, and Excel
Strong problem solving, organizational and analytical skills
Ability to work in a team environment with a positive attitude, with the ability to take initiative
Excellent written and oral communication skills with strong attention to detail and time management
Proven ability to handle confidential information
Proven experience with processing expenses and coordinating travel
Ability to manage multiple projects simultaneously in a fast-paced environment
Proven record of good attendance and punctuality
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education
Preferred
Experience with Yale systems, i.e., Workday, SciQuest, and Concur
Experience working in a higher education institution in a role supporting an academic position, department or school
Experience with website maintenance
Company
Digital Ethics Center (DEC), Yale University
At the Yale Digital Ethics Center (DEC), we research the governance, ethical, legal, and social implications (GELSI) of digital innovation and technologies and their human, societal, and environmental impact.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase