Seward & Kissel LLP · 1 day ago
Practice Administrator
NYC Metro Area
Full-time
Onsite
Senior Level
$115K/yr - $125K/yr
5+ years expSeward & Kissel LLP is seeking a Practice Administrator to provide high-level operational, administrative, and strategic support to two individual partners. The role involves managing calendars, billing, client relationships, and coordinating with internal teams to enhance business development and client service.
ConsultingFinanceLegal
Hiring Manager
Kerryann Waldron
Responsibilities
Support the partners in developing and maintaining strong client relationships, including preparing client updates, engagement letters, and relationship summaries
Serve as a liaison between the partners, their clients, internal teams, ensuring timely communication and follow-up
Identify and implement process improvements to enhance the partners’ efficiency and client service delivery
Track and analyze financial performance of the partners’ matters, including budget monitoring and profitability analysis
Oversee the partners’ billing process, including time entry review, invoice preparation, client billing inquiries, and collections follow-up
Coordinate with Business Development to identify and pursue new client opportunities and support marketing initiatives
Manage the partners’ schedules, including client meetings, internal meetings, business development opportunities, and travel
Assist with matter management, including opening new matters, monitoring deadlines, and ensuring compliance with outside counsel guidelines
Collaborate with internal departments (Finance, HR, IT, Marketing) to support the partners’ operational needs
Prepare customized reports, presentations, and agendas for client and internal meetings
Maintain confidentiality and exercise sound judgment in all communications and decisions
Qualification
Required
Excellent communication and interpersonal skills, with a customer service mindset
Strong financial acumen and experience with billing, budgeting, and reporting
Bachelor's degree required, J.D. or MBA a plus
5+ years of experience in legal practice support, preferably supporting senior partners or executives
Strong organizational and time management skills, with the ability to manage a dynamic calendar and competing priorities
Proficiency in MS Office (Word, Excel, Outlook, PowerPoint); experience with legal billing and CRM systems a plus
Ability to work independently, exercise discretion, and maintain confidentiality
Company
Seward & Kissel LLP
Seward & Kissel, founded in 1890, is a leading U.S. law firm with an international reputation for excellence.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Nora Shearer
Chief Marketing & Business Development Officer
Recent News
2025-12-18
Business Wire
2025-11-04
2025-10-21
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