NEOGOV · 6 hours ago
*Administrative Assistant III - CTE Continuing Education
Victoria, TX
Full-time
Onsite
Mid Level
$16.45/hr - $18.26/hr
3+ years expNEOGOV is seeking an Administrative Assistant III for their CTE Continuing Education Department at Victoria College, a respected community college in Texas. The role involves providing instructional support, managing office operations, and ensuring effective communication with staff and students.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Perform all departmental functions in Banner
Primary responsibility for Departmental registrations
Manage the archival of course documentation (rosters, student evaluations, certificates of completion) for all non-credit open enrollment courses
Identify and secure appropriate resources (instructional materials, room scheduling, course materials, parts, and supplies) for all Continuing Education course offerings
Hire, schedule, train, supervise, and evaluate student workers
Ensure Financial Aid and scholarship awards are posted to student accounts in a timely manner
Track Installment Plan students to ensure payments are made in a timely manner
In cooperation with Department Chair of CTE Continuing Education, review/award departmental scholarships via Award Spring
Create and maintain Departmental Purchase Order tracking for day-to-day operations and historical reference
Maintain inventory of equipment, materials, textbooks and supplies to be used in CTE CE training
Provide information on course offerings to the community and VC staff
Respond professionally to internal and external communications via telephone, fax, mail, e-mail, Element 451, and in person
Primary responsibility for processing payments for Departmental open enrollment classes, which includes Banner and TouchNet processing, and daily closeout of TouchNet
In cooperation with all department staff, participate in the development of the department’s course schedule
Ensure Special Topics courses are reported to WECM in a timely manner
Coordinates third party training providers’ payments
Process check requests and travel reimbursement as needed
Maintain and order office supplies
Work with other Department staff on activities to ensure efficient and effective operations
This position will access student records at times and will follow all FERPA guidelines
Other duties as assigned
Qualification
Required
Associates Degree or equivalent combination of education and work experience to meet job requirements is required, plus
Three to five years' experience in an administrative position required
High level of proficiency with MS Word, MS Office Outlook, Excel
Operate equipment such as computers, fax machines, scanner, and copy machines
Excellent human relations and communications skills
Ability to relate to college administration, faculty, students and the public in a positive, courteous, and tactful manner
Ability to successfully manage multiple projects
Display discretion in matters concerning confidentiality
Ability to work a flexible schedule (evenings, weekends) to accommodate client/program needs
Valid driver's license and ability to travel off-campus
Preferred
Experience working with Banner ERP in higher education
Experience with website content management systems
Benefits
Health insurance
Flexible Spending Accounts – health and dependent care
Dental
Vision
Term Life
Short and long-term disability
Accidental death & dismemberment
Workers compensation insurance
Direct payroll deposit
Tuition waiver for benefits eligible employees and their dependents through age 25
Use of the Sports Center which includes treadmills, rowing machines, exercise classes, etc.
Technology training
Vacation for eligible employees (does not apply to faculty positions).
Sick leave
Developmental and professional leave
One week at Thanksgiving
Two weeks for Winter Break
One week for Spring Break
Regular holidays
Non-faculty employees get Fridays off during the summer
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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