City of Austin · 4 hours ago
Administrative Coordinator (City Manager's Office, Agenda Office)
Austin City Hall
Full-time
Onsite
Mid Level
$29.89/hr - $37.37/hr
4+ years expThe City of Austin is a vibrant community dedicated to shaping one of the nation's most dynamic cities. The Administrative Coordinator will provide high-level operational support to the City Manager’s Office by organizing activities, monitoring projects, and improving processes as directed by the City Manager’s executive team.
Association
Responsibilities
Monitors projects performance and timelines
Handles day-to-day issues and information requests, forwards to correct division for responses
Coordinates events, other activities, or projects and works with internal and external customers
Coordinates and ensures adherence to quality standards, deadlines, and proper procedures of work performed by office, administrative, or customer service employees
Acts as liaison between department and City Council offices, City executives, and City department, and attends committee meetings, board meetings, or other meetings as necessary
Prepares correspondence, negotiation, and contract files; works with other staff within the department to provide input, gather data, analyze information, and make recommendations to department executives
Reads incoming letters, memos, submission, and reports to determine their significance to the director's office
Reviews reports submitted by staff members to recommend approval or to suggest changes
Conducts research, compiles data, and prepares papers for consideration and presentation by executives or committees. Prepares and presents comprehensive and detailed reports by compiling, reviewing, and analyzing data, and provides written and/or oral reports
Responds to and resolves sensitive inquiries and complaints and issues from both internal and external sources
Qualification
Required
Graduation with a Bachelor's degree from an accredited college or university with major coursework in Public Administration or in a field related to the job, plus four (4) years of administrative or professional experience
Experience may substitute for education up to a maximum of four (4) years
Knowledge of the functions of the departmental organization to include relationships between departments, divisions, and agencies
Knowledge of the various departments and key contacts required to meet the needs of the director
Knowledge of the principles associated with the role of meeting the necessary standards of customer service
Knowledge of City practices, policies, and procedures
Knowledge of financial and HR processes, techniques, and methods
Skill in oral and written communication
Skill in handling multiple tasks and prioritizing
Skill in using computers and related software applications
Skill in data analysis and problem solving
Skill in planning and organizing
Ability to exercise discretion in confidential matters
Ability to work with frequent interruptions and changes in priorities
Ability to establish and maintain good working relationships with City employees and the public
Preferred
Experience preparing agendas and meeting minutes and using document management systems and agenda management systems
Ability to coordinate with multiple stakeholders and high-level executives comfortably
Strong organizational and time management skills; ability to manage multiple priorities with competing deadlines and work independently
Experience interpreting and applying City Code and the Texas Open Meetings Act
Benefits
Generous leave
Work-life balance programs
Extensive benefits
City of Austin Employees' Retirement System
Wellness programs
On-site fitness centers
Mental health support
Professional development
Leadership opportunities
Company
City of Austin
An award-winning employer, the City of Austin has a Council-Manager form of government and employs 13.8K employees.
10001+ employees
H1B Sponsorship
City of Austin has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2023 (7)
2022 (5)
2021 (2)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Brian Gardner
Chief Information Security Officer
Noelle Corcoran
Marketing Supervisor
Recent News
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2025-05-26
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