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Skidmore, Owings & Merrill (SOM) · 1 day ago

Administrative Assistant

New York

Full-time

Onsite

Mid Level

$70K/yr - $90K/yr

3+ years exp

Skidmore, Owings & Merrill (SOM) is one of the most influential design firms in the world, seeking innovative and creative individuals to join their team. The Administrative Assistant will support leaders and teams by managing calendars, coordinating logistics for client meetings, and ensuring a positive client experience while maintaining confidentiality and discretion in a dynamic environment.

ArchitectureCommercial Real EstateInterior Design

H1B Sponsor Likely

Responsibilities

Supports and prioritizes the needs of assigned Leaders and their teams

Manages sensitive matters with a high level of confidentiality and discretion

Identifies with clarity, time sensitive conversations and projects and will communicate strategies effectively if conflicts arise

Efficiently manages and coordinates multiple complex calendars for individuals and teams, ensuring optimal scheduling and alignment. Demonstrates advanced multitasking skills in a fast-paced, dynamic environment

Communicates professionally with clients via email to schedule meetings on behalf of Principals and internal teams

Understands to collaborate with internal teams to prepare for client meetings in house and manages logistics for client visits, including conference room booking, catering arrangements, and guest services

Ensures all external guests are properly registered in the security system for smooth building access and check-in

Professionally prepared to meet and greet clients, creating a positive first impression and ensuring a warm and hospitable environment

Prepares all travel arrangements and documentation including visa requirements and expense reports

Ensures architectural licenses are updated and accurate along with maintaining AIA credits for recording with the Licensure Department

Flexible hours as required by the needs of business for projects and meetings

Identifies, organizes, and implements administrative projects independently in accordance with deadlines

Qualification

Advanced computer skillsOrganizational skillsCommunication skillsProblem solvingTime managementInterpersonal skillsAttention to detailCollaboration

Required

Minimum of 3 years' experience as a high functioning administrative assistant to senior leaders or equivalent corporate experience

Demonstrates excellent interpersonal, written, and verbal communication skills

Demonstrates strong organizational and time management skills

Exhibits initiatives, problem solving, and decision quality with a high attention to detail in a fast-paced environment

Effectively communicates with supervisors through timely and appropriate written, oral, and visual means

Advanced computer skills including document and presentation preparation; database creation and management; contact management; research and high proficiency in Microsoft Office and Google Workspace

Benefits

Medical, dental, vision, disability, and life & accident insurance

401K matching, pre-tax spending accounts, and employee discount programs

Inquire about our approach to flexible schedules, paid family leave, paid vacation, backup child and elder care, and an employee assistance program

Reimbursement for professional licenses, associated renewals, and exam fees as well as specialized in-house career development

Company

Skidmore, Owings & Merrill (SOM)

Glassdoor3.7

A global collective of architects, designers, engineers, and planners building a better future. Named No.

Founded in 1936

Chicago, Illinois, USA

1001-5000 employees

http://www.som.com/

H1B Sponsorship

Skidmore, Owings & Merrill (SOM) has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (40)

2024 (46)

2023 (62)

2022 (56)

2021 (85)

2020 (88)