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Advocates · 1 day ago

Administrative Assistant

Framingham, MA

Full-time

Onsite

Entry Level

$21/hr - $21/hr

1+ years exp

Advocates is a company committed to cultivating a diverse and welcoming community. The Administrative Assistant is responsible for performing all administrative and daily office functions for the Facilities department, providing support to team members and managing various clerical tasks.

Addiction TreatmentCommunitiesElder CareHealth CareNon Profit

H1B Sponsor Likely

Responsibilities

Handles voicemail and e-mail forwarded from direct managers. Reads and routes incoming mail. Perform clerical duties for the department, such as typing, filing, answering phones, copying, faxing, and mailing

Maintain Facilities databases, to include scanning in documents and assigning work orders to field staff, track completion of work, and communication work status updates to partner service and support departments

Process all invoices; track costs and maintain copies of invoices and check requests

Track, monitor and order all department supplies and equipment including cell phones, tablets, computers, etc. Arrange for repair and replacement as needed

Assist with agency vehicle fleet management to ensure maintenance is performed

Attends and actively participates in supervision and staff meetings

Ensure that clients are treated with dignity and respect in accordance with Advocates’ Human Rights policies and the Advocates Way Philosophy

Perform all duties in accordance with the agency’s policies and procedures

Qualification

Database entryMicrosoft WordMicrosoft ExcelMicrosoft OutlookMulti-taskingAttention to detailOffice equipment useProfessional demeanorHigh school diploma

Required

High school diploma or GED and 1-2 years experience in an administrative assistant role

Ability to multi-task and work in a fast-paced environment

Must be highly organized with strong attention to detail and accuracy

Must be able to perform each essential duty satisfactorily

Experience with database entry, maintenance and report production

Must be highly proficient with Microsoft Word, Microsoft Excel, and Microsoft Outlook

Ability to use office equipment such as scanner, digital camera, copier, printer and fax

Ability to maintain professional, pleasant, and helpful demeanor at all times

Must hold a valid drivers' license

Must have access to an operational and insured vehicle and be willing to use it for work related tasks as requested

Company

Advocates

Advocates is a non-profit organization that provides addiction recovery, care management, and developmental services to the community.

Founded in 1975

Framingham, Massachusetts, USA

1001-5000 employees

https://www.advocates.org

H1B Sponsorship

Advocates has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (3)

2024 (4)

2023 (5)

2020 (1)