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PSEG Long Island LLC · 1 day ago

Contracts Analyst

Riverhead, NY

Contract

Hybrid

Entry, Mid Level

$67K/yr - $67K/yr

2+ years exp

PSEG Long Island LLC is one of the country’s largest energy companies, committed to powering a cleaner and safer future. The Contracts Analyst will provide technical and analytical support for construction management processes, ensuring compliance and managing contractor activities while evaluating invoice requests and discrepancies.

Electrical DistributionEnergy

Growth Opportunities

No H1B

U.S. Citizen Only

Responsibilities

Responsible for managing, scheduling, monitoring, and billing any Contractor activities in the assigned areas. Develops, with the assistance of an assigned project team, the necessary specifications, bid documents and strategies for all necessary Contractors

Participate in contractor procurement process, pre-bid site visits/meetings proposal review and pre-award meetings with successful bidders

Assists in defining the scope of work and with the assessment of qualifications/technical/safety abilities of bidding candidates in RFP’s

Provide specification and contract interpretation to contractors

Work with Sr. Construction Supervisors and Contract Management to review and approve contractor work progress/milestone documentation for invoice processing

Proactively monitor spend against purchase order to assure project is within the approved contract amounts and signal the potential need to increase a purchase order value to the Project Manager

Maintain a Change Order Log for any unforeseen changes in field conditions or work scope- ensure timely submittal of supporting documentation for Work Directives from Construction Supervisors and Sr. Construction Supervisors

Assist with invoice validation for lump sum/milestone payments: schedule milestones and quantities as outlined in the contract. Reviews and processes contractor invoices for payment by comparing field reports of installations to units billed, actual man-hours vs. invoiced man-hours and percentages completed vs. percentages billed

Monitor contractors performance. Resolves contractor-billing disputes. Review contractor documentation on extra work and for claims negotiation

Upon receiving the contract purchase order and the construction schedule, develop a cash flow for the duration of the project

Develop a monthly forecast for each project under construction after reviewing progress with the Construction Supervisor and Sr. Construction Supervisor. Provide the monthly forecast to the assigned Project Manager and Manager-Process and Operations

Accrual: review invoicing to date and update the forecasted progress through end of month which will be the basis for contract accruals. Expedite contractor invoicing to minimize amounts in monthly accruals and re-accruals

Ensure contractor invoices have adequate supporting documentation, and work directives are submitted meeting all process requirements

Qualification

Financial analysisContract administrationConstruction accountingMicrosoft OfficeSAPAdministrative skillsOrganizational skillsDetail oriented

Required

Bachelor's degree and a minimum of 2 years of experience in financial analysis, accounting or contract administration preferably in the construction industry with exposure to construction accounting, or Associate's Degree with a minimum of 4 years of experience in financial analysis, accounting or contract administration preferably in the construction industry with exposure to construction accounting

Proficiency in Microsoft Office products (Excel and Word) and possess the ability to quickly learn new systems and applications

Experience in fact finding including knowledge and understanding of where to find and how to present relevant information

Experience using project/contract management systems to understand and analyze data. Operating experience working with SAP

Strong administrative skills for effective monitoring of contractor progress, cost control and contractual interpretation matters. Ability to effectively interface and communicate with people at all levels and across organizations

Strong organizational skills and strong personal accountability to deliver performance excellence. Must be detail oriented

Department of Energy's regulation 10 CFR 810 is required

Preferred

Knowledge of PSEGLI's business operations, company policies and practices

Knowledge of TD-CM-001-0001, 'Construction Management and Contract Administration', and TD-CM-001-0002, 'Invoice Management' and Work Directive Process

Knowledge of business operations, policies, and practices. Knowledge of transmission, distribution and substation construction practices, Construction Standards, work methods, labor agreements, electrical equipment, vehicles, tools, and understanding of corporate finance & budget practices is preferable

Experience in reading, interpreting, and managing project and program schedules. Experience in reading drawings, one-line diagrams