Executive Assistant to CEO jobs in United States
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Energy4Life · 16 hours ago

Executive Assistant to CEO

positionSLC Metro Area
timeFull-time
remoteHybrid
seniorityMid, Senior Level
date3+ years exp

Energy4Life is a pioneering health technology company focused on bioenergetics and wellness. They are seeking a driven Executive Assistant to support the CEO, managing a dynamic calendar, coordinating travel, and leveraging AI tools to enhance productivity.

Health CarePersonal HealthWellness
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H1B Sponsor Likelynote

Responsibilities

Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change. Communicate changes
Run the CEO’s day like a control tower. Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges
Time management for in-person meetings. Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time
Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat
Use AI and automation to increase leverage. Apply tools like ChatGPT, Claude Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track
Keep communication and follow-through tight. Track decisions, follow-ups, and priories in a shared note with CEO. Nudge the right people at the right time to keep things moving

Qualification

Calendar managementAI tools proficiencyLogistics managementWritten communicationVerbal communicationJudgmentDiscretionThick-skinnedAdaptabilityOrganizational skills

Required

3–5+ years supporting a senior executive, ideally in a fast-paced or entrepreneurial organization
Experience working remotely and across multiple time zones
Proven ability to manage complex logistics and prioritize competing demands
Strong written and verbal communication skills
Availability for occasional travel as needed
Proficient and comfortable leveraging AI tools to streamline tasks and improve outcomes

Benefits

Performance-based bonuses
Benefits
Competitive compensation and growth opportunities

Company

Energy4Life

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ENERGY4LIFE is pioneering the future of health through bioenergetics.
dateFounded in 2001
location
Tampa, Florida, USA
people-size11-50 employees
web-link
https://www.neshealth.com/

H1B Sponsorship

Energy4Life has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2020 (2)

Funding

Current Stage
Early Stage

Recent News

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Company data provided by crunchbase