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State of Indiana · 3 days ago

Administrative Assistant

Greencastle, IN

Full-time

Onsite

Mid Level

3+ years exp

The State of Indiana is one of the largest employers in the state, offering a range of opportunities across 60+ agencies. The Administrative Assistant at the Putnamville Correctional Facility is responsible for coordinating library functions and providing administrative support to ensure the successful re-entry of offenders into society.

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Responsibilities

Provides a wide range of administrative assistance to a department or division of a state agency

Acts as liaison between program or department administration, state agencies, and interested parties

Provides routine policy interpretation and related decisions to interested parties

Researches and prepares various reports for supervisor

Prepares and processes correspondence and verbally communicates with the public or other agency representatives. Directs incoming correspondence to the appropriate individual

Reviews and inspects incoming documents for accuracy, completeness, and to ensure compliance with applicable federal, state, and local rules and regulations. Obtains necessary approvals if needed

Provides technical guidance and composes manuals for agency personnel

Coordinates clerical and administrative functions

Qualification

Administrative supportMicrosoft Office SuiteResearch techniquesReport compositionCooperative work relationshipsEffective communicationAttention to detailOrganizational skills

Required

High School Diploma or equivalent

3 years full time experience performing administrative support, bookkeeping, office management, or related experience

Ability to use Microsoft Office Suite (Word, Excel, Outlook)

Preferred

Related certifications and coursework may be considered for education or experience

General knowledge of office administrative functions, theories, and principles

Working knowledge of research techniques and report composition

Working knowledge of functions of other departments and agencies and their impact on the department

Effective written and verbal communication skills

Attention to detail and proofreading skills

Organizational skills with the ability to prioritize tasks effectively and multitask

Ability to analyze procedures and policies and writes procedural manuals to recommend improvements

Ability to coordinate the work of the section staff

Ability to maintain cooperative work relationships

Able to perform essential functions with or without reasonable accommodation

Benefits

Three (3) medical plan options (including RX coverage) as well as vision and dental plans

Wellness Rewards Program: Complete wellness activities to earn gift card rewards

Health savings account, which includes bi-weekly state contribution

Deferred compensation 457(b) account (similar to 401(k) plan) with employer match

Two (2) fully-funded pension plan options

A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: + 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers + Up to 15 hours of paid community service leave

Combined 180 hours of paid vacation, personal, and sick leave time off

12 paid holidays, 14 on election years

Education Reimbursement Program

Group life insurance

Referral Bonus program

Employee assistance program that allows for covered behavioral health visits

Qualified employer for the Public Service Loan Forgiveness Program

Free Parking for most positions

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