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City and County of Denver · 1 day ago

Mayor's Office Business Operations Administrator | Supporting Chief of Staff and Deputy Chief Operating Officers

Downtown Denver

Full-time

Onsite

Mid Level

$60K/yr - $80K/yr

3+ years exp

The City and County of Denver is dedicated to serving its residents and enhancing the quality of life for all Denverites. They are seeking a Business Operations Administrator to provide administrative support to the Chief of Staff and Deputy Chief Operating Officers, ensuring seamless day-to-day operations and managing sensitive projects with discretion. This role involves communication coordination, stakeholder engagement, and maintaining internal administrative systems.

GovernmentHealth CareNon ProfitPublic SafetySecurity

No H1B

Responsibilities

Provide direct administrative support to the Chief of Staff and COO team

Manage complex calendars, including prioritizing meeting requests, coordinating high-level appointments, and ensuring alignment with Mayor’s priorities

Draft, proofread, and edit correspondence, memos, talking points, and briefing documents

Coordinate travel logistics, reimbursements, and expense processing

Serve as a hub for communication across the Mayor’s Office, triaging inquiries, routing information, and ensuring timely follow-up

Support the flow of materials for the Mayor’s schedule, including prep materials, briefing memos, and cross-department documentation

Assist with project tracking, internal workflows, and deadline management for the CoS and COO team

Help prepare agendas, notes, and action summaries for internal meetings

Serve as a professional, welcoming point of contact for internal and external partners—including city agencies, elected officials, community groups, and the public

Coordinate with departments across the city to gather information, track requests, and ensure operational alignment

Support preparation and logistics for meetings, events, and press-related activities

Maintain and improve internal administrative systems, including digital filing, project trackers, and communication workflows

Support implementation of office-wide processes and Standard Operating Procedures

Qualification

Political awarenessMunicipal government knowledgeConfidentialityProblem-solvingWritten communicationVerbal communicationOrganizational skillsEmotional intelligenceFlexibilityRelationship buildingAdaptability

Required

Education requirement: Bachelor's Degree

Experience Requirement: Three (3) years of experience administering business operations or operational programs and/or assisting professional/management staff with administrative or operational functions

Education/Experience Equivalency: One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education. Additional appropriate education may be substituted for the minimum experience requirements

Licensure/Certifications: None

Preferred

Political awareness of Denver's structures, policies, priorities, and political dynamics and an understanding of the nuances of working in an elected official's office

Experience maintaining strict confidentiality of sensitive and privileged data

Demonstrated loyalty, honesty, and integrity

Familiarity with municipal government structures

Knowledge of government relations

Consistent reliability and flexibility

Top notch proficiency in problem solving and conflict resolution

A diplomatic and amicable demeanor

Strong written and verbal communication skills

Exceptional organization, multitasking ability, and attention to detail

Proven ability to work in a fast-paced environment and handle confidential information with discretion

Problem-solving orientation—anticipates needs and resolves issues before they escalate

Collaboration and relationship building—able to work across departments and with diverse stakeholders