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OpenAI · 15 hours ago

Onboarding Operations Coordinator

San Francisco, CA

Full-time

Hybrid

Senior Level

5+ years exp

OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. The Onboarding Operations Coordinator will manage logistics and communications for onboarding cohorts and events, ensuring a seamless experience for new hires and their managers.

Agentic AIArtificial Intelligence (AI)Foundational AIGenerative AIMachine LearningNatural Language ProcessingSaaS

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Own day-to-day coordination of new hire onboarding: logistics, communications, scheduling, and stakeholder coordination

Draft and send templated communications to new hires and managers (pre-start emails, Day-1 notes, reminders)

Manage calendar invites for orientation sessions, tech setup, leadership talks, and technical staff onboarding

Liaise with Facilities and AV teams to coordinate room setup and in-person logistics for onboarding events

Maintain and update onboarding pages in Notion/OpenHouse with current session info, dates, presenter details, and resource links

Support weekly onboarding sessions for Applied Engineering’s Fine Tuning for Humans program: Slack workflows, speaker coordination, in-room support, and material updates

Manage onboarding exceptions, remote international starts, and M&A onboarding integration with care and precision

Qualification

Onboarding coordinationHR operationsProgram coordinationCalendar managementCommunication skillsOrganizational skillsProactive problem solvingSlackNotionZoomCross-functional collaborationAttention to detail

Required

5+ years of experience in onboarding coordination, HR operations, or program coordination in a fast-paced environment

Strong organizational and communication skills with attention to detail and time zone complexity

Proficient with calendar management (Google Calendar or similar), Slack, Notion, Zoom, and related tools

Comfortable working independently and proactively resolving scheduling or communication issues

Preferred

Experience supporting cross-functional or global teams is a plus

Company

OpenAI

Glassdoor4.2

OpenAI is an AI research and deployment company that develops advanced AI models, including ChatGPT. It is a sub-organization of OpenAI Foundation.

Founded in 2015

San Francisco, California, USA

201-500 employees

https://www.openai.com

H1B Sponsorship

OpenAI has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (1)

2024 (1)

2023 (1)

2022 (18)

2021 (10)

2020 (6)

Funding

Current Stage

Growth Stage

Total Funding

$79B

Key Investors

The Walt Disney CompanySoftBankThrive Capital

2025-12-11Corporate Round· $1B

2025-10-02Secondary Market· $6.6B

2025-03-31Series Unknown· $40B

Leadership Team

Sam Altman

CEO & Co-Founder

Greg Brockman

President, Chairman, & Co-Founder

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Company data provided by crunchbase