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Family Dollar · 1 day ago

Legal Operations Assistant

Chesapeake, VA

Full-time

Onsite

Senior Level

5+ years exp

Family Dollar is seeking a Legal Operations Assistant to provide high-level, confidential administrative support to the Legal Team. The role involves managing administrative tasks, coordinating schedules, and assisting with legal and compliance programs.

Retail

Hiring Manager

Riviera B.

Responsibilities

Manage all of the administrative aspects of the Legal Department

Perform general administrative and clerical tasks such as answering phones, faxing, mailing, filing and photocopying

Monitor, log, and distribute incoming and outgoing mail

Copying, forward and follow up with Case-Related Information. Copy personnel files, manuals, policies, etc. Draft cover letters and forward case-related information to outside counsel as needed; prepare FedEx packages; Monitor initial requests for information and follow-up on an as needed basis

Assist in the management of the Legal Department’s contract management system, billing system, and litigation hold program, which are computer-based and require a facility with Information Systems technology

Secure Vendor I.D., prepare memos and submit invoices for payments, on an as needed basis

Maintain accurate and up to date calendars for members of the Legal Department

Coordinate schedules for conferences among the team and with outside counsel

Arrange travel and logistics including booking flights, car rental and hotel accommodation for internal executives. Complete expense reports for travel and related reimbursement

Schedule meetings, handle logistics, prepare and send materials for review prior to the meetings

Interact professionally with outside counsel other Family Dollar executives and associates. And third-party vendors supporting Family Dollar

Assist with project management of legal and compliance programs

Assist with dissemination of key reporting and metrics within the legal department and to other Family Dollar business partners

Support the compliance department with regulatory reporting and interactions with agency officials, as appropriate and under appropriate supervision

Draft basic correspondence with agency officials, as appropriate and under appropriate supervision

Assist with managing and summarizing inspection notices and the processing of same

Draft basic correspondence and revise legal documents, with oversight from attorneys

Take on special projects and additional responsibilities as needed

Qualification

Executive Assistant experienceWritten communication skillsOrganizational skillsAttention to detailExcelWordPowerPointProactive work styleInterpersonal skillsPositive attitudeFlexibility

Required

5+ years of experience as an Executive Assistant at a senior executive level

Superb written and communication skills

Strong interpersonal and organizational skills

Extreme attention to detail

Positive 'can-do' attitude

Ability to stay one step ahead and anticipate needs

Ability to meet objectives with minimal direction

Persistence, resourcefulness, drive and ability to work proactively

Ability to work on multiple tasks and projects concurrently

Professional maturity and comfort around senior leadership

Flexibility to work independently as well as with a team

Proficiency in Excel and Word programs, including PowerPoint

Company

Family Dollar

Glassdoor2.9

When it comes to getting value for everyday items for the entire family in an easy to shop, neighborhood location, Family Dollar is the best place to go.

Founded in 1959

Charlotte, North Carolina, USA

10001+ employees