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Oldcastle APG · 6 hours ago

Office Administrative Assistant

Scottsdale, AZ

Full-time

Onsite

Mid Level

3+ years exp

Oldcastle APG is North America’s leading provider of innovative outdoor living solutions. They are seeking an Office Administrative Assistant who will be responsible for performing all office functions, including reception, secretarial duties, and general administrative support to ensure organizational effectiveness and efficiency.

Building MaterialConstructionHome ImprovementManufacturing

Responsibilities

Point person for maintenance, mailing, supplies, bills and errands

Organize office operations and procedures

Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time

Assist in the contract and price negotiations with office vendors and service providers

Establish a historical reference for the office by outlining procedures for protection, retention, record disposal and retrieval

Monitor and maintain office supplies inventory

Answering phone calls, handling customer needs and/or routing appropriately and provides general support to visitors

Maintain a safe and secure working environment

Ensure security, integrity and confidentiality of data

May perform special projects and keep the management team informed

Manage executives' schedules, calendars and appointments and necessary bookings

Prepare rooms and logistics for customer events and meetings

Participate actively in the planning and execution of company events

Partner with HR to maintain office policies as necessary

Assists with new-employee orientations and input of benefits data

Maintains confidential personnel files and personnel actions

Assists with Accounting and HR projects and administration

Participates actively in managing announcements, including crafting company newsletter

Other duties as assigned

Qualification

Office managementMS OfficeTime managementCommunication skillsOrganizational skillsClerical practicesHuman resources knowledgeComputer skillsProblem-solvingAttention to detail

Required

At least 3-5 years office management, administrative or assistant experience

Knowledge of office management responsibilities, systems and procedures

Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and problem-solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills

Proficient in MS Office

Knowledge of accounting, data and administrative management practices and procedures

Knowledge of clerical practices and procedures

Knowledge of human resources management practices and procedures

Strong computer skills and knowledge of office software packages

Preferred

Associates degree preferred

Benefits

Comprehensive medical, dental and disability benefits programs

Group retirement savings program

Health and wellness programs

Company

Oldcastle APG

Oldcastle APG is a manufacturing company that supplies a wide variety of masonry and hardscape products to various customers. It is a sub-organization of Adams Products Company.

Founded in 1978

Easton, Northamptonshire, GBR

5001-10000 employees