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BW Packaging · 11 hours ago

Office Coordinator

Romeoville, IL

Full-time

Onsite

New Grad, Entry Level

BW Packaging is a global leader in packaging solutions, committed to delivering innovative and enduring solutions for various industries. The Office Coordinator serves as the first point of contact, coordinating daily office operations and ensuring a welcoming environment for visitors and employees.

IndustrialMachinery ManufacturingManufacturing

Responsibilities

Serve as the primary front desk contact, enforcing visitor access protocols and appointment requirements

Greet and assist visitors, vendors, clients, and team members in a professional and hospitable manner

Manage visitor sign-in, badges, and coordination of keycard access for contractors

Provide general site orientation, safety information, and tours as requested

Operate the main phone line, route calls appropriately, and capture/forward sales leads

Coordinate conference room reservations, meeting setup, and room readiness

Maintain lobby, reception, conference rooms, and shared office spaces

Order and manage office, restroom, cleaning, and breakroom supplies

Handle incoming and outgoing mail, packages, courier services, and shipping logistics

Operate mail equipment and track shipments as needed

Coordinate catering and hospitality services for meetings, client visits, and events

Ensure beverage stations, coffee machines, and kitchens are stocked, clean, and operational

Prepare welcome signage (digital and printed) for visitors, meetings, and Factory Acceptance Tests (FATs)

Support room setups, food service, and post-event clean-up

Lead planning and execution of site events, celebrations, and recognition activities

Chair or lead the site Celebration Committee, including wellness and engagement initiatives

Coordinate anniversaries, recognition programs, charitable events, and seasonal activities

Manage catering, decorations, signage, and event logistics

Maintain reception digital displays with announcements, events, and corporate updates

Post site communications such as holidays, wellbeing initiatives, and team member announcements

Create basic signage and visual materials to support events and visitors

Ensure PPE compliance for visitors and employees accessing shop floor areas

Maintain inventory of safety equipment, first-aid supplies, and emergency materials

Coordinate laundering, cleaning, and replacement of safety gear

Assist with safety rosters, signage, and emergency preparedness updates

Qualification

Customer serviceMicrosoft OfficeBilingual English/SpanishOrganizational skillsMultitaskingVerbal communicationWritten communicationAttention to detail