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BrainsWay · 5 days ago

Human Resources & Finance Administrator

United States

Full-time

Remote

Mid Level

3+ years exp

BrainsWay is a pioneering medical device company dedicated to advancing non-invasive neuromodulation therapies. They are seeking a highly organized and proactive Administrator to support operational activities across Sales and Marketing purchasing, HR, and Compliance.

BiotechnologyHealth CareLife Science

Hiring Manager

Brady Miller

Responsibilities

Collect and compare price proposals; conduct basic cost analysis

Manage supplier relationships and negotiate pricing, terms, and service levels

Ensure all purchases follow company payment policies (NET-30/60, minimal prepayments)

Create and track purchase orders in the Priority ERP system

Manage all U.S. state registrations, renewals, annual reports, and compliance submissions

Maintain good standing in all states where BrainsWay operates

Liaise with state agencies and external advisors; maintain organized compliance records

Review U.S. employee timecards and ensure timely, accurate submissions

Track and verify PTO balances, accruals, and approvals

Coordinate with HR and payroll to resolve discrepancies

Track onboarding and offboarding processes, including equipment and system access

Coordinate employee engagement activities, gifts, and events

Oversee training, maintain records, and align with managers

Maintain HR/ERP documentation and approvals

Serve as the point of contact for U.S. operational matters

Support Sales and Marketing logistics, vendor onboarding, and documentation

Assist with internal coordination between U.S. teams and Israel-based management

Qualification

ERP systemsHR processesVendor managementCompliance managementMultitaskingOrganizational skillsCommunication skillsAttention to detail

Required

3+ years in administration, operations, or related fields

Strong organizational skills, attention to detail, and ability to multitask

Excellent communication and collaboration skills

Preferred

Experience with ERP systems and HR processes is a plus

Company

BrainsWay

Brainsway's patented breakthrough technology launches a new era in brain disorder treatment. It is a sub-organization of Yeda Research and Development Co. Ltd.

Founded in 2003

Jerusalem, Yerushalayim, ISR

51-200 employees