Bristol Myers Squibb · 8 hours ago
Executive Assistant to VP, Strategy Management Office & Operation Excellence group
Princeton - NJ - US
Full-time
Onsite
Senior Level, Lead/Staff
$75K/yr - $90K/yr
8+ years expBristol Myers Squibb is a leading biopharmaceutical company that transforms the lives of patients through innovative science. The Executive Assistant to the VP of Strategy Management Office provides essential administrative and office management support, ensuring effective collaboration with internal stakeholders and senior leaders while managing complex scheduling and logistical tasks.
BiotechnologyHealth CareMedicalPharmaceuticalPrecision Medicine
Responsibilities
Accomplishing diverse and complex administrative tasks in a fast-paced, rapidly evolving environment
Proactive and heavy calendar management
Meeting scheduling
Travel booking
Purchase order preparation and management
Group logistics
Preparing/processing expense reports and supporting internal budget processes
Stocking and ordering supplies
Overseeing use of office space, including conference room booking and desk space
Planning and executing in-office meals
Supporting event/meeting logistics
Organizing consistent data management procedures (e.g., use of OneDrive, Teams, etc.)
Providing onboarding assistance to new staff
Coordinating with corporate functions (BMS IT/AV services team, security, real estate and building management)
Ensuring VP preparedness for meetings (e.g., assemble meeting materials, assisting with PowerPoint presentations, preparatory meetings with key stakeholders & pre-reads)
Exhibiting a willingness to assist and support others in the group while balancing work demands
Escalating decision-making when appropriate
Interfacing appropriately with BMS senior executives/matrix team members and collaborating effectively with both leadership team administrative staff
Representing team in a professional manner in engagements with internal and external organizations
Handling confidential information with discretion and demonstrating diplomacy/good judgment in sensitive situations
Preparing to adapt to constant change and quickly course correct when necessary, in a rapidly evolving environment
Exhibiting a positive work attitude, high productivity and a collaborative approach with other employees across the company
Qualification
Required
Successful candidate must possess 8-10 years of administrative experience, primarily supporting enterprise and/or Finance executives
Bachelor's degree preferred
Strong interpersonal skills in dealing with all levels of management (internal and external)
Excellent verbal and written communication skills
Proven ability to handle sensitive information with confidentiality, discretion & good judgment
Adapts easily to new learning situations, knows how to set priorities, is very proactive, reliable, and accountable, and works with limited supervision
Strong attention to detail
Must be comfortable working with new tools and technologies including web-based and digital communications tools
Maintains professional and technical knowledge by remaining current with BMS continuous learning modules
Highly proficient in Microsoft Office Suite; including but not limited to Outlook Calendar and Email, Teams, SharePoint, Excel, Word, and PowerPoint
Preferred
Anticipate needs of manager; take appropriate steps with minimal supervision to produce accurate and timely outcomes
Adhere to T&E policies, including booking travel arrangements (domestic & international) and monthly reconciliation of business expenses and BMS internal corporate policies for accurate and compliant reporting of expenses
Ensure VP preparedness for meetings (e.g., assemble meeting materials, assisting with PowerPoint presentations, preparatory meetings with key stakeholders & pre-reads)
Exhibit a willingness to assist and support others in the group while balancing work demands
Escalate decision-making when appropriate
Interface appropriately with BMS senior executives/matrix team members and collaborate effectively with both leadership team administrative staff
Represent team in a professional manner in engagements with internal and external organizations
Handle confidential information with discretion and demonstrate diplomacy/good judgment in sensitive situations
Prepare to adapt to constant change and quickly course correct when necessary, in a rapidly evolving environment
Exhibit a positive work attitude, high productivity and a collaborative approach with other employees across the company
Benefits
Health Coverage: Medical, pharmacy, dental, and vision care.
Wellbeing Support: Programs such as BMS Well-Being Account, BMS Living Life Better, and Employee Assistance Programs (EAP).
Financial Well-being and Protection: 401(k) plan, short- and long-term disability, life insurance, accident insurance, supplemental health insurance, business travel protection, personal liability protection, identity theft benefit, legal support, and survivor support.
Paid Time Off: US Exempt Employees: flexible time off (unlimited, with manager approval, 11 paid national holidays (not applicable to employees in Phoenix, AZ, Puerto Rico or Rayzebio employees)
Paid Time Off: Phoenix, AZ, Puerto Rico and Rayzebio Exempt, Non-Exempt, Hourly Employees: 160 hours annual paid vacation for new hires with manager approval, 11 national holidays, and 3 optional holidays
Additional time off for employees may include unlimited paid sick time, up to 2 paid volunteer days per year, summer hours flexibility, leaves of absence for medical, personal, parental, caregiver, bereavement, and military needs and an annual Global Shutdown between Christmas and New Years Day.
Company
Bristol Myers Squibb
At Bristol Myers Squibb, we work every day to transform patients’ lives through science.
10001+ employees
H1B Sponsorship
Bristol Myers Squibb has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (247)
2024 (278)
2023 (231)
2022 (180)
2021 (181)
2020 (169)
Funding
Current Stage
Public CompanyTotal Funding
$29.32BKey Investors
Venrock
2025-11-05Post Ipo Debt· $5.74B
2024-02-14Post Ipo Debt· $13B
2023-10-30Post Ipo Debt· $4.5B
Leadership Team
Charles Bancroft
CFO
Cristian Massacesi
Executive Vice President, Chief Medical Officer and Head of Development
Recent News
Company data provided by crunchbase