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General Dynamics Mission Systems · 15 hours ago

Administrator Intermediate

Scottsdale, AZ

Full-time

Onsite

Entry, Mid Level

$27.74/hr - $29.76/hr

2+ years exp

General Dynamics Mission Systems is seeking an Administrator for their Scottsdale, AZ site, where they provide high technology solutions and services. The role involves providing general administrative support to Managers and their staff, managing calendars, travel arrangements, and ensuring effective communication within the team.

AerospaceBusiness Information SystemsInformation ServicesInformation TechnologyNational SecuritySensor

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Assists the Managers and their staff's calendar and meeting schedules in Microsoft Outlook, to include internal and external meetings with clients and staff

Manages frequently-changing schedules and appointments as well as coordination of projects and tasks

Prepares meeting agendas and compiles materials for use in meetings, discussions, and presentations

Monitors external/internal communications, and addresses communications in an expeditious manner, bringing critical issues to the Manager's attention

Schedules and ensures full support for meetings, coordinates video teleconferences, conference calls, meetings to include reserving rooms, preparing for the event, and coordinating with on-site facilities and information technology experts

Plans local, domestic, and international travel arrangements maintaining awareness of any security processes for international travel

Prepares expense reports for travel reimbursements to ensure timely filing

Discretely accepts and screens calls, connects callers with appropriate staff, and follows up as needed

Greets internal and external customers

Obtains data from various sources, analyzes data and information, and prepares reports as needed

Enters, formats, and proofreads inputs into Excel Spreadsheets, Power-Point and Word documents

Concur experience a plus

Builds collaborative relationships, internally and externally

Communicates professionally and effectively with employees and customers

Collaborates with others to improve processes and procedures

Maintains strict confidentiality in all matters

Contact with internal and external co-workers, managers, directors, and executives, executive staff, employees, and administrative staff

Qualification

Microsoft OfficeCalendar ManagementTravel CoordinationConcur ExperienceData AnalysisInterpersonal SkillsAttention to DetailWritten CommunicationTeam Collaboration

Required

High School Diploma or the equivalent is required

Related Vocational Training plus a minimum of 2 years administrative or business experience, or a minimum 5 years of administrative or business experience is required

U.S. citizenship is required

Ability to work with moderate supervision, instruction or guidance

Works well as a team member

General organization and time management skills, attention to detail, and ability to multi-task high priorities

Ability to demonstrate professional written and oral communications

General interpersonal skills and a professional demeanor in interacting with a wide variety of people

Ability to work effectively with a geographically dispersed and frequently virtual team

Effectively and efficiently works within time constraints and adjust to changing circumstances

Self-starter who can work independently, within established procedures

Follows procedures to ensure consistent work performance

Applies discretion when dealing with sensitive information/situations

Must have a working knowledge of Microsoft Office, to include Outlook, Word, Excel, and Power-Point

Should have strong attention to detail and a penchant for accuracy

Must have good writing and editing skills, vocabulary and grammar

Should have experience in managing information and tasks easily

Requires current information technology skills and experience

Preferred

Department of Defense TS/SCI security clearance is preferred at time of hire

Concur experience a plus

Company

General Dynamics Mission Systems

Glassdoor3.9

General Dynamics Mission Systems designs and delivers critical systems and products for defense and cybersecurity customers. It is a sub-organization of General Dynamics.

Founded in 1952

Fairfax, Virginia, USA

10001+ employees