University of Florida · 21 hours ago
Accounting Specialist
Gainesville, FL
Full-time
Onsite
Entry Level
$50K/yr - $60K/yr
1+ years expThe University of Florida's Department of Psychiatry is seeking an Accounting Specialist to support the department’s financial operations. This role involves fiscal oversight, compliance monitoring, and financial reporting, particularly related to grant activities.
Higher Education
Hiring Manager
Johndrika Graham, MHRM
Responsibilities
Works closely with staff to prepare Requests for Proposals, Memorandums of Understanding, and Intent to Negotiate agreements per the terms and requirements of the University of Florida
Once awards are issued, manages purchase order requests and invoice processing
Prepares reports for each award and ensures payments meet the criteria as set by the State of Florida Legislature in SB112
Serves as custodian of the Research Participant Payment system and works closely with the micro-credential staff to ensure payments are completed timely and accurately
Serves as official backup for managing the Florida Department of Children & Families Medication Consultation Hotline
Coordinates scheduled time off with the Administrative Assistant, logs and follow-ups on requests as needed and prepares documentation for physicians as required
Assists with annual space reporting, asset management and department reconciliations as needed
Serves as backup for financial spending and tracks internal awards
Assists with department distributions and audits all department Research Participant Payment funds to confirm compliance with UF policies and procedures
Other duties as assigned and when necessary
Qualification
Required
A bachelor's degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience
Preferred
Financial Analysis & Budgeting: Ability to analyze budgets and financial reports to ensure proper allocation and use of funds
Regulatory Compliance: Understanding of federal, state, and institutional regulations governing grant funding (e.g., Uniform Guidance, Cost Accounting Standards)
Accounting Software Proficiency: Experience with financial systems such as myPayment Solutions, Corcentric, UFIRST, myUFL, or similar platforms
Attention to Detail: Strong ability to track expenditures, reconcile accounts, and ensure accuracy in financial documentation
Audit Preparation & Documentation: Skilled in maintaining records and preparing for internal or external audits related to funding
Communication & Collaboration: Ability to work with program managers, finance teams, and external partners to coordinate disbursements and resolve issues
Problem-Solving: Capable of identifying and resolving discrepancies or errors in grant-related financial transactions
Advanced fiscal experience in higher education institution
Advanced ability to use Excel spreadsheets, PeopleSoft, and Microsoft Word
Knowledge of financial/accounting principles, practices and procedures
Benefits
Comprehensive insurance plans including medical, dental, vision, and prescription coverage
Flexible spending accounts, employee wellness program, and employee assistance program
Financial security via our life and long-term disability insurance, accident and illness insurance
Plan for your future with retirement savings and investment options that grow with you
Generous paid time off work options including vacation, sick leave, annual holidays, and personal holiday, and winter break
Time to recover – 8 weeks of paid parental and medical leave
Enjoy discounts for on and off-campus activities and services
Company
University of Florida
University of Florida is a public land-grant research university in Gainesville, Florida.
10001+ employees
H1B Sponsorship
University of Florida has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (388)
2024 (307)
2023 (278)
2022 (282)
2021 (169)
2020 (162)
Funding
Current Stage
Late StageTotal Funding
$6.83MKey Investors
Align TechnologyUS Department of EnergyNFWF
2025-06-02Grant
2024-09-17Grant· $2M
2024-09-10Grant· $0.18M
Leadership Team
Sri Kalyanaraman
Co-founder, VR for the Social Good Initiative
Chris Cowen
Senior Vice President and Chief Financial Officer
Recent News
2026-01-13
2025-12-07
2025-12-05
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