Vaco by Highspring · 1 week ago
Accounts Receivable Specialist
New York, NY
Full-time
Hybrid
Entry, Mid Level
$25/hr - $28/hr
2+ years expVaco by Highspring is seeking an Accounts Receivable Specialist for an entertainment agency. The role involves supporting the accounting team, managing invoicing and collections, and maintaining strong client relationships in a fast-paced environment.
Staffing & Recruiting
Hiring Manager
Keri Beatty
Responsibilities
Support the accounting team by performing a variety of core accounting tasks and ensuring timely, accurate reporting
Responsible for invoicing and collection of client payments in accordance with company policies
Handle basic accounts receivable and accounts payable functions, including data entry, billing, and follow-up on outstanding invoices
Create and maintain customized Excel spreadsheets based on client needs
Review contracts and booking reports to ensure accurate data entry in the accounting system
Investigate and resolve issues related to held checks or wires; collaborate with relevant teams to gather necessary documentation
Assist internal stakeholders with booking report submissions and provide support as needed
Escalate unresolved booking report issues to the appropriate supervisor
Maintain open communication with various internal and external stakeholders, including agents, assistants, attorneys, and client contacts
Participate in the month-end close process, including revenue booking and adherence to revenue recognition policies
Handle monthly billing adjustments and resolve any billing discrepancies
Contribute to the accounts receivable budgeting process by providing accurate data and variance analysis
Lead monthly training sessions for new team members on accounting procedures and booking processes
Monitor and follow up on past due balances while maintaining strong client relationships
Support special projects, company initiatives, and process improvement efforts
Collect and upload profit statements; maintain and update booking and invoicing grids
Demonstrate integrity and maintain confidentiality at all times
Show initiative and willingness to take on additional tasks when needed
Qualification
Required
2-4 years of experience in A/R or similar
Proven experience reconciling accounts and financial statements
Strong interpersonal and communication skills
Ability to work collaboratively within a team and contribute positively to organizational culture
Demonstrated ability to multitask and manage competing priorities effectively
Comfortable operating in a fast-paced, high-volume, and dynamic corporate environment
Proficient in Microsoft Office Suite (Excel, Word, Outlook, etc.)
Skilled in 10-key by touch
Typing speed of at least 45 words per minute
Strong organizational skills with the ability to manage multiple tasks simultaneously
Preferred
Any experience in the entertainment, publishing, broadcasting, retail or relatable industry would be preferred
Company
Vaco by Highspring
Vaco is the Talent Solutions division of Highspring, a leading global professional services organization.
5001-10000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase