Johnstone Supply - The Ware Group · 1 day ago
Purchasing Specialist
HG-SHEPHERD 689, Houston, TX, US
Full-time
Onsite
Entry, Mid Level
1+ years expJohnstone Supply - The Ware Group is a company that focuses on ensuring product availability for its stores. The Purchasing Specialist role involves monitoring and replenishing inventory, processing purchase orders, and resolving invoicing issues to support the company's operational goals.
Wholesale
Responsibilities
Processes customer special order requests (aka procurements) by following established processes. Creates and transmits the purchase orders for the procurements to the appropriate vendors
Processes Suggested PO Queue by following established processes. Creates and transmits the purchase orders for the converted Suggested Purchase Orders to the appropriate vendors
Resolves invoicing issues between supplier and accounting and receiving non-conformance issues
Monitors and reports to issues and opportunities resulting from deviations in plan
Processes required data for vendor rebates
Works with the Purchasing Manager to complete accurate forecasts, evaluating sales, markdowns, and receipts
Processes PO acknowledgements/confirmations
Manages and monitors the aged inventory, controls the markdown process and communicates variances to the Purchasing Manager
Creates and maintains part numbers and vendor files, information including lead time, average freight, vendor website, representative and contact info
Assists with vendor returns and quality and stock flow issues
Maintains price sheets to insure accurate COGS
Troubleshoots backorder problems, making sure that expediting takes place as necessary. Communicates exceptions to store staff and management
Completes extended warranties with vendors
Tracks vendor shipment dates. Follows up on overdue purchase orders. Contacts vendors to correct mistakes and updates the system with correct due dates
Monitors non-stock inventory for stores; ensures cancelled orders and customer returns are reviewed and appropriate disposition taken
Completes special projects as directed by Management
May research, source, order and purchase special orders and non-catalog items
May act as liaison between outside sales representatives and assist with research, price checking and order placing
Adheres to all company policies, procedures, standards, and business ethics codes
Maintains professional communication when interacting with vendors, customers, and coworkers. Treats all vendors, customers, and coworkers with a helpful and courteous attitude
Qualification
Required
High School graduate or equivalent
Bachelor's degree in business, supply chain management, or related field; OR equivalent combination of education and experience
Knowledge of inventory control theories, principles and techniques, and distribution operations; demonstrated competency in applying principles to pricing, inventory and distribution scenarios
Knowledge of business math (e.g. arithmetic, algebra, ratio, margin, interest computations) and demonstrated competency in applying mathematical principles to analyze pricing, inventory and distribution scenarios
Knowledge of purchasing related accounting principles and practices and the reporting of financial data
Skill in using Microsoft Office Suite and internet browsers
Ability to use inventory, supply chain, and distribution software to manage inventory levels and purchasing activities
Clerical skills sufficient to maintain organized work processes, files, and records
Strict attention to detail
Ability to maintain a calm demeanor in interactions that feature competing interests
Excellent oral and written communication and 'internal customer service' skills
Problem-solving skills: listening to, interpreting, and meeting the needs of others; diagnosing and rectifying problems
Skill in following through on commitments
Ability to manage time in a deadline driven environment
Strong ability to multitask and skill in prioritizing work
Ability to maintain a positive and friendly demeanor in a stressful and fast paced environment
Ability to work efficiently and with a sense of urgency
Ability to demonstrate considerable tact and diplomacy in dealing with coworkers and vendors and to maintain relationships
Preferred
1-3 years' experience in a similar position
Experience with purchasing in a wholesale distribution environment in the HVAC/R industry
Benefits
Customizable plans for medical, dental, vision coverage, and options for alternative care
Paid Time Off (PTO) – 3 weeks of PTO for individual contributors and 4 weeks for leaders
Safe Harbor 401(k) – 100% employer match up to 5% of base pay and immediately vests
Holiday pay – we recognize and pay our employees for 7.5 holidays per year
Employer subsidized medical, dental, and vision plans
Employer paid life insurance and long-term disability
Voluntary short-term disability, accident and critical illness insurance
24/7 Access to virtual care/telehealth options, and Parental Time Off
Flexible spending accounts (FSA)
$100 wellness reward for completing annual health check-up
Employee Assistance Program (EAP) for you, and your family
Coverage for chiropractic, acupuncture, and massage therapy services
Tuition reimbursement, up to $5,250 per year
Employee referral bonus program – earn up to $4,000 per year
Employee service milestone recognition program
Employee discounts on products & retail discounts
Variety of incentive plans for employees
Bi-weekly pay days on every other Friday
Opportunity to apply for the John M Shank Memorial Scholarship Fund, available to both Johnstone employees and children of employees
Company
Johnstone Supply - The Ware Group
Johnstone Supply - JAXS Region's mission to be the leading regional wholesaler by providing excellent marketing and distribution services to the licensed HVAC/R contractor and supplier that is committed to the HVAC/R supply chain.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase