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ORION · 2 days ago

PMO, Project Coordinator

Houston, TX

Full-time

Onsite

Entry Level

2+ years exp

ORION is seeking a PMO, Project Coordinator to support the successful planning and execution of project deployments. The role involves day-to-day coordination, administrative support, and project controls to assist the Project Manager and project leadership team.

Building MaintenanceCivil EngineeringConstructionIndustrialMarine TechnologyMarine Transportation

Comp. & Benefits

Hiring Manager

Clint DeWitt, CPC

Responsibilities

Supports the PMO Project Manager with assigned tasks across project workstreams (Finance, Operations, Projects, Procurement, etc.), including cross-functional coordination with business and IT stakeholders

Coordinates recurring project meetings (steering committee, workstream sessions, status reviews) including agendas, attendance, meeting materials, and minutes

Maintains and publishes project calendars, meeting notes, and distribution lists; follows up to ensure action items are completed by owners and due dates

Maintains project governance artifacts such as RACI, stakeholder lists, decision logs, and escalation paths

Maintains the project action log and RAID log (Risks, Assumptions, Issues, Dependencies) including documentation of mitigation plans, owners, due dates, and status

Supports schedule management by updating project plans (e.g., MS Project, Smartsheet, Azure DevOps, or other tool) with progress updates from workstream leads

Assists with weekly/monthly status reporting: consolidates inputs, tracks milestones, highlights blockers, and prepares dashboards and summary updates for leadership

Organizes and maintains project documentation in approved repositories (Teams/SharePoint) with clear version control and naming standards

Tracks deliverables and approvals, ensuring required reviewers sign off and the audit trail is retained

Helps draft and format project artifacts such as charters, workplans, process maps, SOPs, and transition materials as needed

Coordinates testing logistics (test schedules, invites, test user lists, environment access requests) and tracks testing progress (unit, integration, end-to-end, UAT) with workstream leads

Supports training coordination by tracking course readiness, rosters, attendance, and completion; assists with training communications and logistics

Supports cutover readiness activities by tracking cutover checklists, dependencies, and open items; supports hypercare planning and go-live communications

Assists with administrative coordination for project partners (meeting coordination, document sharing, action tracking)

Supports project administrative tasks such as invoice tracking, status of vendor deliverables, and organizing supporting documentation as requested by the Project Manager

Protects confidential and proprietary information related to Orion, its employees, systems, financials, and vendors

Performs other related duties as assigned by the Project Manager, PMO leadership, or the Vice President of Information Technology, consistent with the role

Responsible and accountable for incumbent’s own personal safety

Responsible and accountable for the safety of all co-workers and any others incumbent comes in contact with

Authorized and obligated to stop work on any task or series of tasks whenever an unsafe condition or situation is anticipated or is observed

Complies with all applicable laws, regulations and Company policies and procedures, and is subject to appropriate disciplinary action (including dismissal) for failure to do so

Reports any and all violations of applicable laws, regulations or Company policies and procedures promptly, and is subject to appropriate disciplinary action (including dismissal) for failure to do so

Performs other related administrative and technical duties as may be assigned or requested by immediate supervision (such as certification training, safety training, procedure review, etc.)

All employees, current and former, must maintain confidentiality by not disclosing to others any confidential, proprietary or trade secret information belonging to the Company

Qualification

Project CoordinationMicrosoft 365Documentation SkillsERP ImplementationsMS ProjectSmartsheetJira/Azure DevOpsSafety OrientationTrustCommunicationCollaborationProblem SolvingIntegrity

Required

A Bachelor's degree in Business, Information Systems, Construction Management, or related field or equivalent certifications

2 years of experience as a project coordinator, PMO coordinator, or similar role supporting cross-functional projects

Proficient with Microsoft 365 (Teams, Outlook, Excel, PowerPoint, Word, SharePoint)

Strong documentation skills (minutes, action tracking, status reporting) with high attention to detail

Ability to work with multiple stakeholders, maintain confidentiality, and operate effectively with changing priorities

Discretion and trustworthiness, and the ability to keep all Company information and materials strictly confidential (both internally and externally)

Preferred

Experience supporting ERP implementations (Dynamics 365 or similar)

Experience in construction/engineering project environments

Experience with MS Project, Smartsheet, Jira/Azure DevOps, or similar tools

Company

ORION

Orion is a specialty construction company offering Marine, Concrete, and Engineering & Consulting services across the United States, Canada, and the Caribbean.

Founded in 1994

Houston, Texas, USA

1001-5000 employees