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Seattle Police Department · 4 hours ago

Executive Assistant - BU

Seattle, WA

Full-time

Onsite

Mid Level

$56.23/hr - $65.54/hr

3+ years exp

The Seattle Police Department (SPD) is seeking an Executive Assistant to support the Deputy Chief of Police. The role involves providing high-level executive support, managing schedules, travel arrangements, and preparing reports in a dynamic and confidential environment.

Government Administration

Responsibilities

Serve as the confidential assistant to the Deputy Chief

Manage the Deputy Chief’s calendar and ensure they are fully informed and prepared for meetings and deadlines

Manage all travel arrangements for the Deputy Chief while maintaining attention to detail

Ability to multi-task and be flexible in a dynamic environment of shifting priorities and constant change in a collaborative team environment

Independently manage research, compile, and prepare weekly reports that include all the bureaus and units under the command of the Deputy Chief

Track bureau deployments, overtime usage and travel training funds

Manage and report on the bureau’s budget

Write and review correspondences for the Deputy Chief’s signature

Attend meetings as requested to take minutes and ensure that discussion items are coordinated and has follow-up action

Independently research, analyze, report and draft responses for the Deputy Chief

Manage personnel movement within the Bureau using the Employee Management Tracking System (EMT) and the Police Employees Management System (PEDS)

Manage special assignments for the Deputy Chief

Other duties as assigned by the Deputy Chief

Qualification

Executive support experienceMicrosoft Office SuiteBudget managementConfidential information handlingMulti-taskingEffective communicationOrganizational skillsProblem-solvingAttention to detailStrategic thinkingWork ethic

Required

Three years of experience as an administrative staff assistant, administrative staff analyst, budget analyst or a related field and a bachelor's degree in business or public administration or a related field (or a combination of education and/or training and/or experience that provides an equivalent background required to perform the work of the class)

Must pass a Seattle Police Department background investigation

Must have a valid Driver's license

Must perform work on-site