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Confidential Jobs · 4 days ago

Office Manager

LA Metro Area

Full-time

Onsite

Mid Level

$65K/yr - $75K/yr

3+ years exp

Confidential Jobs is seeking an Office Manager to oversee the daily operations of their office in Los Angeles. The role focuses on maintaining a clean and organized work environment, managing supplies and inventory, and ensuring a positive employee experience through events and support.

Computer Software

Hiring Manager

Maria Manukyan

Responsibilities

Maintain cleanliness and organization of the office, kitchen, and common areas

Address issues immediately and coordinate vendors and building management

Manage parking passes, elevator access, and building communication

Support physical office needs, including lifting and moving items up to 40 lbs

Order and manage office supplies, snacks, and kitchen inventory

Coordinate weekly food orders and maintain kitchen readiness

Track inventory and restock proactively

Plan and execute monthly office lunches and employee events

Coordinate vendors, catering, setup, breakdown, and cleanup

Create a welcoming and well-run in-office experience for employees and guests

Greet visitors and manage incoming calls

Maintain shared inboxes related to vendors and recruiting

Sort and manage mail and shipments (FedEx, UPS, USPS)

Support interview logistics and on-site candidate experience

Coordinate office setup for new hires, including equipment and workspace

Support offboarding logistics and equipment returns

Maintain accurate employee and equipment records

Maintain office records, vendor lists, and inventory trackers

Support basic IT coordination and troubleshooting with vendors

Assist with process improvements and ad hoc operational projects

Qualification

Office ManagementFacilities CoordinationMicrosoft Office SuiteGoogle WorkspaceProject Management ToolsService MindsetMulti-taskingCommunicationAttention to DetailOrganizational Skills

Required

3+ years of experience as an Office Manager, Facilities Coordinator, or similar role

Strong sense of ownership and attention to detail

Comfortable with hands-on and physical work

Highly organized and reliable

Strong communication and service mindset

Able to manage multiple priorities in a fast-paced environment

Proficiency in Microsoft Office Suite, Google Workspace, and project management tools

Benefits

Company stock incentive plan.

Healthcare Plans (medical, dental, and vision)

401K Plan: Eligibility for participation in the Company's 401K plan, for which you will become eligible effective on the first day of the month after completing sixty (60) days of employment. The 401K Plan is currently funded by employee contributions only

Paid Time Off (PTO): fifteen (15) days of PTO on an annual basis.