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State of Wisconsin · 6 days ago

Finance Specialist - Procurement & Budget

Fitchburg, MA

Full-time

Onsite

Entry, Mid Level

$71K/yr - $81K/yr

2+ years exp

The State of Wisconsin is looking for a Finance Specialist focused on procurement and budget responsibilities to support all City departments. The role involves managing purchasing activities, ensuring compliance with procurement regulations, and assisting with budget preparation and monitoring.

AssociationNon Profit

Responsibilities

Serve as the main procurement contact for the City, coordinating and managing purchasing activities for all City departments, as requested

Advise staff on procurement procedures, rules and best practices

Prepare and issue Requests for Proposals (RFPs), Requests for Quotations (RFQs), Invitations to Bid (ITBs) and related procurement documents

Ensure compliance with various external and internal requirements and ensure diversity and competition in sourcing

Coordinate solicitation process

Conduct bid openings, evaluate vendor submissions, assist departments with vendor selection recommendations and coordinate approval processes

Draft, review, and monitor contracts and agreements for compliance with applicable regulations

Review and verify vendor invoices against purchase orders, contract documents, and work completed

Coordinate submission of payment requests

Track purchasing activity, prepare procurement reports, and analyze spending patterns to identify cost savings

Track capital expenditures by project, including expenditures paid with debt and grant proceeds

Ensure proper accounting and cost allocation

Coordinate special assessment and special charge processes for project cost recovery from benefiting property owners

Serve as liaison with vendors, contractors, and service providers

Ensure ethical standards, transparency, and accountability in all procurement transactions. Support internal control procedures to safeguard public funds and prevent fraud or misuse

Assist departments with sales of surplus assets

Provide grant support including application, monitoring requirements, and reporting

Assist departments with submission of requests for annual capital improvement plan and operating budget processes

Assist with the preparation of the annual city budgets, provide budget projections and analysis, and assist with preparation of budget documents and reports

Monitor budget and actual amounts to identify projected variances and assist departments with submitting budget amendment requests

Qualification

Procurement managementBudget preparationContract managementVendor evaluationPublic finance knowledgeCertifications CPPOCertifications CPPBCertifications CPFOAnalytical skillsEthical standardsCommunication skillsTeam collaborationAttention to detail

Required

Bachelor's degree in Public Administration, Business, Finance or related field

Two (2) years of professional experience in purchasing, contracting or procurement in a public or private organization

Preferred

Certification such as Certified Public Procurement Officer (CPPO), Certified Professional Public Buyer (CPPB), and/or Certified Public Finance Officer (CPFO) preferred