Apply on Employer Site

Spectrum Medical Partners · 21 hours ago

Administrative Assistant

Lake Mary, FL, US

Full-time

Onsite

Entry, Mid Level

2+ years exp

Spectrum Medical Partners is seeking an energetic, organized, and self-motivated Office Administrative Assistant to support daily operations at their corporate headquarters. This role involves serving as a key point of contact for staff and visitors, assisting leadership with administrative needs, and creating a welcoming office environment.

Health CareHospitalMedical

Responsibilities

Serve as the first point of contact for visitors and incoming calls, delivering friendly, professional service

Support administrative leaders and corporate departments with scheduling, correspondence, filing, and project coordination

Manage the corporate calendar and assist with meeting logistics, room reservations, and event planning

Help welcome new hires on orientation day — greeting them, preparing materials, and coordinating with HR to ensure a warm welcome

Maintain office supplies, organization, and cleanliness of shared spaces (conference rooms, break areas, etc.)

Prepare internal communications, forms, and documents as needed

Assist with planning and executing orientation lunches, celebrations, and engagement initiatives

Collaborate with HR to design visually appealing flyers, announcements, and business cards etc using Canva

Support company-wide activities that build culture, recognition, and community involvement

Maintain and update spreadsheets, reports, and tracking documents in Microsoft Excel

Schedule and coordinate meetings using Outlook and manage shared calendars

Create and proofread documents, presentations, and communications

Other duties as assigned

Qualification

Microsoft Office SuiteCanvaVerbal communicationWritten communicationOrganization skillsCustomer service mindsetMultitaskingProblem-solvingInterpersonal skills