Amida Care · 1 day ago
Administrative Assistant
New York, NY, US
Full-time
Onsite
Mid Level
$53K/yr - $66K/yr
3+ years expAmida Care, the largest Medicaid HIV Special Needs Plan in NY, delivers a uniquely effective care model that has become a true benchmark for innovation, engagement and member health outcomes. The Administrative Assistant will provide administrative support to the Finance department, working closely with senior leadership to ensure smooth operations and handling a variety of confidential matters with discretion.
Child CareHealth CarePharmaceutical
Responsibilities
Provides full scope of accounts payable support to the Finance department including but not limited to compiling, merging, and electronically filing weekly payment documentation, while ensuring adherence to internal accounting and check control procedures
Reviews and processes corporate card logs, including the weekly log reconciliations, receipts and communication with department leads (card holders)
Provides full scope of administrative support to the Finance department including but not limited to document scanning, outbound mailing (FedEx and regular mail), and maintaining well-organized Finance files, including accounts payable documentation, general ledger and other records as needed
Composing and preparing correspondence that is sometimes confidential; and the preparation and tracking of expense and other recurring reports
Oversees the CFO’s calendar and scheduling of work appointments and meetings, ensures preparation of meeting materials, and establishes and maintains organized systems for CFO office files
Supports the Finance team in the annual audit process, including scheduling meetings, preparation of audit confirmation letters and other tasks, as needed
Assists the VPOF in the management of all insurance policies, including documentation, meetings, schedules, updates, and notifications of upcoming renewals, etc
Provides administrative support for ReQlogic (automated invoice processing software system)
Lead facilitator for Amida Care’s offsite storage maintenance and processing with the vendor (GRM) Liaison with departments to manage, coordinate and handle all document requests for the retrieval from and transfer to offsite storage
Oversee the monitoring and ordering of supplies and maintenance of inventory for the Finance department
Provides coverage assistance for other administrative assistants as needed
Assists the VPOF and CFO in writing, updating and management of Finance department policies and procedures
Research, compiles, assimilates and prepares sensitive and confidential documents
Manages special projects assigned by the CFO and VPOF in accordance with organizational need
Qualification
Required
Bachelor's degree or an equivalent combination of education and relevant work experience
Three (3) years' work experience as an administrative assistant
Two (2) years' experience supporting senior leadership/Executive, preferably in a finance department
Demonstrates ability to work independently and know when to seek support
Demonstrates ability to build relationships with stakeholders, including staff, and external partners
Demonstrates excellent verbal and written communication skills
Demonstrates strong organizational skills that reflect ability to perform and prioritize multiple tasks with care and follow-through
Exhibits proactive approaches to problem-solving with strong decision-making ability
Demonstrates proficiency in Word, Excel, PowerPoint, and Outlook
Demonstrates understanding and sensitivity to multi-cultural values, beliefs, and attitudes of both internal and external contact
Demonstrates appropriate behaviors in accordance with the organization's vision, mission, and values
Company
Amida Care
Amida Care is an organization providing healthcare, meals, advocacy, research and social services.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Doug Wirth
President/CEO
Alex Fontanez
Associate Director of Partnerships & Ombudsman
Recent News
2025-11-19
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