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Duke University Health System · 18 hours ago

Administrative Specialist - Palliative Care

Durham, NC

Full-time

Onsite

Mid Level

3+ years exp

Duke University Health System is committed to compassionate care and is seeking an Administrative Specialist for its Palliative Care division. This role involves providing executive support to the Division Chief, managing complex calendars, and coordinating various educational and programmatic activities within the department.

Health CareMedical

H1B Sponsor Likely

Responsibilities

Manage complex calendars, meetings, travel, and high-priority communications for the Division Chief

Prepare and edit professional correspondence, reports, presentations, and leadership materials

Serve as a central point of contact for faculty, staff, trainees, and external partners

Track, organize, and maintain office systems, space assignments, distribution lists, and IT resources

Partner with Finance to process purchases, reimbursements, honoraria, and event expenses

Coordinate medical student, resident, fellow, and PA learner scheduling across clinical services

Manage TeamUp calendars, MedHub evaluations, and DukeHub registration support

Support teaching programs, workshops, Grand Rounds, and academic conferences

Lead logistics and communications for Weekly Palliative Care Grand Rounds, VitalTalk and Goals of Care training programs, Annual Galanos & Family Lecture, Team retreats, pediatric conferences, and educational events

Manage CME documentation, speaker coordination, Zoom logistics, honoraria, and communications cadence

Design and distribute division-wide emails, newsletters, announcements, and branded templates

Produce the quarterly Duke Palliative Care newsletter

Maintain and update Duke Sites, SharePoint, and Teams pages for Duke Center for Palliative Care, Hospice & Palliative Medicine Fellowship, Goals of Care Initiative, Educational and faculty resources

Support team culture, well-being, DEI, and recognition programs

Coordinate awards, gifts, and team celebrations

Support coaching cycles, surveys, and performance-related communications

Compile, analyze, and summarize program, education, and participation data

Create reports and dashboards to support leadership decision-making

Independently manage special projects and cross-department initiatives

Qualification

Calendar managementProfessional correspondenceEvent coordinationData analysisDigital communicationCultural engagementTeam collaborationProject management

Required

High School diploma + 5 years of progressive administrative experience OR

Associate's degree + 3 years of administrative experience OR equivalent combination of education and experience

3-5 years of administrative experience

Company

Duke University Health System

Glassdoor3.7

World-class academic and health care system

Founded in 1925

Durham, North Carolina, USA

10001+ employees

http://dukemedicine.org

H1B Sponsorship

Duke University Health System has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (39)

2024 (30)

2023 (17)

2022 (24)

2021 (12)

2020 (10)