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CITY OF MISSOULA · 2 days ago

Legal Assistant

Hall City, FL

Full-time

Onsite

Entry Level

$23.77/hr - $26.12/hr

2+ years exp

The City of Missoula is seeking a detail-oriented and highly organized Legal Assistant to provide professional legal and advanced administrative support in a fast-paced criminal justice environment. This role involves managing sensitive legal information, coordinating case materials, and supporting prosecutors to ensure the accurate handling of criminal case files.

Association

No H1B

Responsibilities

Provide litigation support through maintaining confidential criminal case files for arraignment, trial, and post-sentence proceedings; enter and track conditions for post-sentence compliance

Order, process, and provide discovery in criminal cases; compile and review documents for dissemination, including redaction of private or confidential material, in response to discovery or other involved party requests

Research and attempt to locate victims and/or witnesses; determine necessity of subpoenas; gather information from victims for restitution requests and answer questions related to the criminal justice system

Manage caseloads and respond to telephone inquiries and email communications, using independent judgement to prioritize and resolve issues

Process court documents and case related materials, including calendaring court hearings, briefing schedules, and confidential documents such as correspondence and medical records; enter various information into the case management software

Generate legal documents within the case management software for filing with Courts

Provide backup and support to all team members to meet deadlines, including internal workflow requirements and deadlines imposed by statute or court order

Answer complex inquiries from citizens, agency personnel, and City staff regarding City Attorney policies and procedures

Provide notarial services to prosecutors and victims

Perform routine administrative tasks including e-filing and answering the telephone

Perform other duties as assigned, based on training and qualifications

Qualification

Legal case managementCriminal justice knowledgeCJIN certificationMontana Notary certificationMicrosoft 365Communication skillsOrganizational skillsProblem-solving skillsAttention to detail

Required

Any combination of education and experience equivalent to two (2) years of legal secretary experience or another relevant field

Must be able to pass a fingerprint criminal history background check

Must complete Criminal Justice Information Network (CJIN) certification within two (2) days of hire and maintain annual recertification

Must complete Montana Notary certification within six (6) months of hire and maintain certification

Preferred

Criminal Justice experience

Benefits

$0 premium for health and dental coverage for employees and affordable premiums for family coverage

$10,000 Employer-sponsored Accidental Death and Dismemberment Life Insurance Policy

Options for supplemental life, disability, critical illness, and accident

Constitutionally guaranteed retirement plan with the City contributing 8.77% of salary on your behalf and the ability to contribute to a supplemental deferred compensation program

Generous paid vacation, sick leave, and holidays

Pre-tax flexible spending accounts

The City of Missoula may qualify you to receive student loan forgiveness under the Public Service Loan Forgiveness