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Encore · 9 hours ago

Project Manager, Production - Nashville, TN

Nashville, Tennessee, United States

Full-time

Onsite

Mid Level

4+ years exp

Encore is a company specializing in event production, and they are seeking a Project Manager to oversee large-scale events. The Project Manager will be responsible for managing project scope, ensuring successful execution from design to closing, and collaborating with various teams to meet client needs.

Event ManagementEvent PromotionEvents

Responsibilities

Prepare and communicate technical production & labor schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to team members, vendors and venue partners

Determine and secure the resources required to successfully complete each project

Maintain focus on client needs by attending client meetings, creating and maintaining organized show documentation and responding to client concerns and questions

Monitor project scope throughout the event planning process and adjust as necessary to ensure the successful completion of the project

Assist sales and operations teams to help determine equipment needs and technical solutions for the project

Assist with the creation of technical diagrams when required

Review all sales documents to confirm that the equipment and technical positions will meet the client’s needs

Develop and maintain strong relationships with clients at all levels of their organization and provide outstanding customer service while focusing on client retention

Provide leadership for Associate Project Managers on multi-PM supported events

Act as the project leader and onsite contact for the client throughout the event

Manage all phases of event technical execution from load-in through run of show to load-out

Assume ownership of inventory management throughout the event

Communicate the project plan and client expectations to event team

Manage onsite changes, including schedule, equipment or workforce modifications

Mentor and communicate with Encore Team Members on event execution and best practices to help improve the local knowledge base and experience in the market

Ensure compliance with established Technical Standards and Production Standards

Follow up with clients on-site to ensure that their needs are met and the equipment setup is working properly

Assist in the creation, analysis, and execution of the project budget, partnering with regional leadership to mitigate external workforce and sub-rental spend

Manage event costs to align with budget and ensure all onsite changes are communicated to sales for billing purposes

Assist with the completion of post-event client invoice. Work with operations management to ensure the prompt payment of all external vendors

Ensure compliance with Encore Policies and Procedures to minimize company’s exposure to liability claims and property damage, theft and misappropriation

Complete Encore post-event process, to include the completion of all post-show reporting, confirming all workforce hours are accurately entered and ensuring that outsourced equipment is returned to appropriate provider

Participate in the development of Project Management SOP’s

Conduct review and analysis of proposed events as required

Qualification

Technical BackgroundClient Relationship SkillsProject ManagementBudget ManagementOperational LogisticsMS OfficeTechnical Diagram KnowledgeSupervisory ExperienceWorks Well Under PressureCommunication SkillsProblem SolvingDetail Oriented