Optum ยท 4 hours ago
Executive Assistant
Minnetonka, MN
Full-time
Onsite
Senior Level
$23.41/hr - $41.83/hr
5+ years expOptum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The Executive Assistant will support leaders and team members by managing calendars, travel logistics, and preparing meeting materials, while ensuring effective communication and collaboration within the organization.
EducationHealth CareMedicalPharmaceutical
Responsibilities
Calendar & Meeting Management: Create and maintain complex calendars for Executives, coordinate meetings, and proactively resolve scheduling conflicts
Limited ad hoc meeting support for expanded leadership team
Meeting Preparation: Develop and distribute meeting materials (e.g., PowerPoint decks, agendas) and ensure timely delivery to participants
Event Coordination: Schedule and set up resources and technology for meetings/events (e.g., conference rooms, catering, virtual platforms)
Travel Arrangements: Manage travel logistics for leaders, including flights, accommodations, and ground transportation
Executive Support: Host and facilitate meetings, manage presentations, assist with technology, and capture key notes/action items
Document & Information Management: Prepare, format, and maintain documentation (e.g., reports, proposals, spreadsheets) and post materials to systems such as SharePoint
Expense & Procurement Management: Process expense reports, reconcile invoices, and manage purchase orders using systems like Concur and ARIBA
Office Operations & Liaison Duties: Act as Business Segment Liaison for onboarding, hardware/software requisitions, and office moves, as needed
Communication & Collaboration: Serve as a point of contact for internal and external stakeholders, ensuring timely responses and resource coordination
Confidentiality & Compliance: Handle sensitive information with discretion and in accordance with company policies
Qualification
Required
High School Diploma / GED OR equivalent work experience
Must be 18 years of age OR older
5+ years of experience supporting senior leaders (VPs and up) in an administrative capacity within a fast-paced environment in a large, matrixed corporate organization
Expertise in Microsoft Office Suite (Word, PowerPoint, Outlook, Excel) for document creation, presentations, and calendar management
Experience managing multiple priorities and deadlines effectively
Experience managing complex calendars and scheduling needs for multiple Executives
Ability to work on site an average of 4 days per week
Local travel arrangement experience including booking hotels, airfare, etc
Ability to work full-time (40 hours/week) Monday - Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 8:00 am - 5:00 pm. It may be necessary, given the business need, to work occasional overtime
Preferred
Business Segment Liaison (BSL) experience
Global travel arrangement experience
SharePoint experience
Experiencing leveraging AI tools such as M365 Copilot
Benefits
Comprehensive benefits package
Incentive and recognition programs
Equity stock purchase
401k contribution
Company
Optum
Optum is a healthcare company that provides pharmacy services, health care operations, and population health management. It is a sub-organization of UnitedHealth Group.
10001+ employees
H1B Sponsorship
Optum has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (648)
2024 (559)
2023 (620)
2022 (851)
2021 (593)
2020 (438)
Funding
Current Stage
Late StageLeadership Team
Daniel Castillo
Chief Executive Officer, Optum Care Delivery
J
Jay Green
Chief Financial Officer
Recent News
2025-11-29
2025-11-19
2025-11-07
Company data provided by crunchbase