Palm House · 8 hours ago
Accounts Payable Specialist
Palm Beach,FL,US
Full-time
Onsite
Entry, Mid Level
2+ years expPalm House is seeking an Accounts Payable Specialist responsible for the accurate and timely processing of vendor invoices and payments. This role is critical in maintaining vendor relationships and supporting financial operations within a fast-paced hospitality environment.
Hospitality
Responsibilities
Receive, review, and process all vendor invoices for accuracy, proper approval, and correct coding
Match invoices to purchase orders and receiving documentation
Enter invoices into the accounting system in a timely and accurate manner
Prepare and process weekly check runs, ACH payments, and wire transfers as needed
Ensure all payments are made in accordance with vendor terms and company policies
Maintain accurate vendor records, including W-9s, payment terms, and contact information
Respond to vendor inquiries regarding payment status, discrepancies, and account balances
Resolve invoice discrepancies and billing issues in a professional and timely manner
Build and maintain positive working relationships with vendors and internal departments
Reconcile vendor statements and investigate discrepancies
Assist with month-end closing activities related to accounts payable
Prepare AP aging reports and assist with cash flow planning
Support audits by providing requested documentation and explanations
Ensure compliance with company policies, accounting standards, and internal controls
Verify that all invoices are properly authorized before processing
Maintain organized and accurate records for auditing and record retention purposes
Assist in ensuring compliance with tax requirements (e.g., 1099 reporting)
Maintain organized digital and physical filing systems for invoices and payment records
Assist with special projects and additional accounting tasks as assigned
Collaborate with Purchasing, Receiving, and department managers to ensure accurate expense tracking
Qualification
Required
Minimum of 2–3 years of experience in Accounts Payable or general accounting
Proficiency in accounting software and Microsoft Office (especially Excel)
Strong attention to detail and high level of accuracy
Excellent organizational and time management skills
Ability to handle confidential information with discretion and professionalism
Strong communication and interpersonal skills
Ability to work independently and as part of a team
Preferred
Associate's or Bachelor's degree in Accounting, Finance, or related field preferred
Hospitality industry experience strongly preferred
Company
Palm House
Welcome to Palm House, where modern luxury meets timeless elegance in the heart of Palm Beach.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase