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Earthjustice · 1 day ago

Prospect Development Team Specialist

United States

Full-time

Remote

Mid, Senior Level

$95K/yr - $105K/yr

5+ years exp

Earthjustice is the nation's leading environmental law organization, dedicated to protecting health and the environment through legal means. The Prospect Development Team Specialist will support the fundraising efforts of the organization by managing operational functions, enhancing team culture, and coordinating project management to improve efficiency and accountability within the team.

Non Profit

Growth Opportunities

Responsibilities

Co-lead with the Director oversight and execution of comprehensive project tracking of cohort and team quarterly and annual projects and goals

Provide stellar administrative and project management support to the team, including processing and tracking team correspondence; attending and taking notes for Development, organizational, and program update meetings; scheduling Director’s meetings and travel; and managing expense reports for the team

Coordinate and co-lead team meetings, preparing the agenda with the team leadership through proactive consultation, soliciting facilitators and openers ensuring the team is informed, sharing materials in advance and follow-ups with the team

Organize and maintain project management and collaboration tools and other resources for team to promote team collaboration

Serve as the team’s point person for general information requests from internal and external sources

Partner with members of other Development teams to create, implement, and refine departmental processes around data management

Document policies and procedures for the team as they are developed

Perform other duties and special projects as assigned and/or defined as team priorities

Monitor and maintain oversight of the team’s communications and productivity tools such as MS teams, SharePoint, shared drives and Zoom

Has specific expertise in the functional team area and is able to recommend and execute on team-specific work, including data entry and basic prospect research and management functions

Co-lead with Director to plan, coordinate, and facilitate in-person and virtual gatherings for the team (annual and project planning meetings, team cultural experiences, retreats, and trainings) and manage post-event evaluation process. Serve as team point person for internal event coordination with other departments

Contribute to culture building by providing logistical support for welcome lunches, birthdays, and other celebrations. Maintain the team’s calendar to ensure shared awareness of activities, celebrations, and milestones

Seek opportunities and coordinate initiatives to foster and sustain healthy team culture, teambuilding, and implementation of best practices for geographically distributed team staff, in partnership with Director and cohort supervisors

Lead onboarding and ongoing training for new and current staff, in partnership with hiring managers, HR, and IT. Maintain and update documentation and seek continuous improvement

Partner with team to design and prepare monthly digest email and distribute to team to maintain consistent information flow and coordination of team projects, deadlines, and resources as needed

Create and maintain a team intranet page

In coordination with Director, coordinate annual planning processes such as Strategic Planning, Quarterly Metrics Reviews, and Budgeting

Represent the team on working groups with staff from other teams to ensure the coordination and alignment of the cross-team activities and processes

Utilize project management tools to improve team tracking and communication

Co-lead with Director and team leaders to develop strategy and scope for project management, and maintain documentation and systems for organizing and distributing project information

Takes initiative to solve issues that arise within guidelines prior to reaching leadership

Coordinates with internal and external stakeholders for departmental and team projects and serves as main point of contact for cross-departmental projects

Creates annual project timelines and track next steps to ensure progress to goal

Recommends and implements solutions to improve processes of annual projects

Creates visualizations to summarize complex processes and projects

Has latitude to make decisions about work priorities and/or methodology and to be creative

Qualification

Data analysisMS ExcelProject managementInterpersonal communicationCritical thinkingOrganizational skillsTeam collaborationAdaptabilityTime managementProblem-solvingWritten communication

Required

Bachelor's degree plus 5+ years of relevant experience or associate's degree plus 5+ years of relevant experience required

Proficient in MS Excel and skilled in analyzing and synthesizing data from multiple data sources

Excellent critical-thinking and problem-solving skills, with the ability to research, interpret, and validate data across systems

Exceptional verbal, written, and interpersonal communication skills, including the ability to explain technical concepts to non-technical audiences

Proven ability to collaborate across teams, build strong working relationships, and support inter-programmatic reporting needs

Highly organized, adaptable self-starter with strong documentation and time-management skills, able to manage multiple priorities and thrive in a dynamic environment

Demonstrated commitment to Earthjustice's values of Justice, Excellence, Inclusion, and Partnership