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Career Group · 19 hours ago

Office Manager/Executive Assistant

San Francisco, CA

Full-time

Onsite

Entry, Mid Level

$100K/yr - $130K/yr

2+ years exp

Career Group is a highly reputable investment firm seeking an Executive Assistant / Office Manager to support the Head of Legal and VP team. This role involves managing day-to-day office operations and providing executive support across scheduling, travel, events, and vendor coordination.

ConsultingHuman ResourcesRecruiting

Responsibilities

Provide scheduling and administrative assistance for VP team members and future executive hires not yet supported by dedicated EAs

Coordinate domestic and international travel arrangements, and manage office-related expenses in Concur

Assist in planning and hosting investor meetings, networking events, and other team gatherings

Oversee daily office operations and ensure the San Francisco office runs smoothly and professionally

Serve as the primary point of contact for building management, IT, and service providers

Greet and support employees, guests, and visitors to the office

Manage office supply inventory, equipment maintenance, and vendor contracts (cleaning, coffee, snacks, printing, etc.)

Coordinate workspace assignments, seating plans, and maintain organized and functional common areas

Maintain compliance with building safety protocols and emergency procedures

Partner with the EA team to support company events, offsites, holidays, and peak periods

Qualification

Office managementExecutive administrationMicrosoft Office SuiteConcurCommunication skillsCustomer service orientationMultitaskingAttention to detailEmotional intelligenceTeam-oriented