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Inside Higher Ed · 5 days ago

Accounts Receivable Assistant Manager

Germantown, MD

Full-time

Hybrid

Mid, Senior Level

$80K/yr - $104K/yr

3+ years exp

Montgomery College is seeking a Full-time Accounts Receivable Assistant Manager in the Office of Business Services. The role involves supervising AR staff, managing billing and collection processes, and ensuring compliance with financial regulations.

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No H1B

Responsibilities

Supervise, train, and evaluate staff performing AR functions, including billing, refunds, collections, and third-party billing

Serve as System Administrator and/or Subject Matter Expert for multiple systems/applications/software used in Accounts Receivable and across the College. Responsibilities include configuration, analysis, implementation, maintenance/updates, upgrade quality assurance testing, optimal performance tuning, timely and accurate bridging of data from the Student Information System, and prompt end-user problem troubleshooting and resolution

Provide strategic guidance to users and administrators to make student systems more effective and efficient

Collaborate with Account Receivable Manager to assign responsibilities, oversee daily operations, and ensure service continuity during staff absences

Oversee tuition and fee billing, payment plans, waivers, adjustments, and late fee assessments, timely calculation and disbursement of student refunds

Ensure adherence to applicable laws, regulatory requirements, institutional policies, contractual requirements

Ensure financial transparency, data security, and privacy in AR operations

Supervise and monitor collection of delinquent accounts and related activities, including repayment arrangements, write-offs, and accounts sent to external collection agencies

Oversee set-up, billing, and reconciliation of third party and sponsor accounts Manage the reconciliation of AR subsidiary ledgers to the general ledger, including reviewing journal entries, adjustments, write-offs, and accruals to ensure accuracy. Develop and update AR procedures; prepare responses to audits

Participate in month-end and year-end close AR activities

Ensure financial transparency, data security, and privacy in AR operations. Provide leadership in delivering responsive and professional AR-related support to students, families, and sponsors. Perform other duties as assigned

Qualification

Accounts Receivable ManagementSupervisory ExperienceFinancial AnalysisBanner Software1098-T Tax Form ProcessTeam LeadershipProblem SolvingCommunication Skills

Required

Bachelor's degree in Accounting, Finance, Business Administration, or related field or the equivalent combination of education, training, certification and/or experience that provides the required knowledge and expertise to perform the essential functions of the job may be considered

Three years of progressively responsible experience in accounts receivable, student accounts, or higher education finance

Two years of experience in a supervisory role

Eligible applicants must currently be authorized to work in the United States and not require employer visa sponsorship

Successful completion of a background check and degree verification (if applicable)

Participation in a Maryland State Retirement System plan (Pension or Optional Retirement Plan, depending on the position)

Preferred

Extensive experience with and/or in-depth knowledge of Banner and/or Banner SaaS AR functions

Experience managing/completing the 1098-T tax form process

Include dates of employment in your application or attachment

Submit a cover letter along with an un-official copy of your transcripts from your highest degree earned

For degrees earned outside of the U.S., a copy of your education equivalency, conducted by a nationally recognized evaluation service, must be included in your application