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Winston & Strawn LLP · 19 hours ago

Washington, DC - Executive Assistant

Washington, DC

Full-time

Onsite

Entry, Mid Level

$100K/yr - $130K/yr

2+ years exp

Winston & Strawn LLP is a leading global law firm committed to excellence and professional growth. They are seeking an Executive Assistant to the Managing Director of Business Development and Marketing, who will manage complex scheduling, coordinate travel, and support various administrative needs in a dynamic environment.

Law Practice

Growth Opportunities

Responsibilities

Own and drive calendar for complex meeting scheduling

Coordinate end-to-end travel needs, including booking all travel and hotels, directions, commuting time and ground transportation

Process expenses and department-related invoices on a timely basis

Support administrative aspects of MD’s internal commitments

Attend meetings to contribute, for awareness, or as a documentarian

Exercise sound judgment to make appropriate trade-offs when scheduling

Facilitate the scheduling process and relevant communications with friendly professionalism and high attention to detail

Align with MD on goals and priorities, embracing the ability to “manage up” and partner to drive progress

Take initiative to bring things "from the back burner to the front burner.”

Assist with ad hoc project and department-related event planning

Conduct research and gather information as requested

Assist with the creation and preparation of materials – slides, proposals, decks, including proofreading

Act as a thought partner and trusted advisor to MD and department leadership

Keep MD informed of critical information they may not be aware of

Guide MD toward making the right decisions about use of time

Perform other duties as assigned or required, including assisting MD’s team members when able; responsibilities will vary

Appetite for technology tools, GenAI etc. to maximize administrative impact

Ability to travel minimally as needed for team meetings

Qualification

Calendar managementMS Office proficiencyProject managementAdministrative experienceConfidentialityCustomer serviceInterpersonal skillsCommunication skillsAttention to detailTeam player

Required

Bachelor's degree required

2 + years of administrative experience in a fast-paced environment, supporting senior level executives required

Must live within a commutable distance to the firm office with the ability to come into the office 3-4 days per week

Computer proficiency with working knowledge of MS Office required (Word, Excel, PowerPoint), Outlook, Adobe software and virtual meeting software

Strong formatting and data entry skills required

Excellent organizational skills including calendar management, record keeping, data collection and system information

Strong written and verbal communications skills; ability to compile and analyze data and furnish information in report format, written correspondence, email, or verbally

Ability to maintain strict confidentiality with respect to firm matters

Strong intellectual curiosity – a hunger and desire to always be learning, experiencing, and growing

Insightful – drives momentum forward by connecting the dots

Composed– excellent at time and project management, has clear systems and composure to deal with multiple tasks at once and ensures everything gets done in a timely manner

Strong attention to detail and accuracy, particularly when under pressure

Relationship-oriented – ability to develop effective working relationships with the broader team to help build trust, open doors, and create opportunity

Team player – proactively seeks opportunities to help others; will go above and beyond to get the job done

Dedicated to our values – open and inclusive to all members of the team and support them as equals

Committed to improving the status quo – confidence and willingness to ask questions or make suggestions, even if it is turned down