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Gurwin Healthcare System · 14 hours ago

Administrative Assistant

Commack, NY

Contract

Onsite

New Grad, Entry Level

$29/hr - $29/hr

Gurwin Healthcare System is a full continuum of care providing extraordinary care and caring to the people that we serve. They are currently seeking a full-time Administrative Assistant to provide administrative and secretarial support for Administration, ensuring effective communication and organization within the facility.

Health Care

Responsibilities

Generate reports, memoranda and correspondence. Type, format and proofread a variety of materials. Collate and assemble reports and documents

Record meeting minutes as instructed by Administration

Maintain required records, files and compile required statistics

Ability to respond to routine internal and external inquiries, orally or draft correspondence as assigned

Receive all incoming calls and direct them to the appropriate party and/or department. Take messages and provide information according to established policies

Provide coverage for main lobby receptionist during lunch and at other needed times

Compose letters/memoranda as instructed including condolences, lost valuables and family letters

Respond to concerns/complaints from departments and/or families and suggest appropriate referrals or inform Administration when situation warrants their attention

Coordinate all appointments, meetings and activities of the Administrator

Provide research and administrative support to special projects, preparing data and follow-up projects

Provide/assist with coverage for medical records and the resident clinic

Act as the gatekeeper for the DOH survey process and coordinate all necessary documentation. Maintain NYS DOH survey record book in lobby and Administration and FSR

Ability to perform all other clerical duties accurately in a dynamic office environment

Communicate in a pleasant and effective manner

Bring priority mail and telephone items to the attention of the Administrator

Receive, sort and stamp incoming/outgoing mail

Deal discreetly with sensitive and confidential information concerning performance of staff and Gurwin Center affairs

Maintain insurance certificates, vendor contract agreements, Resident Council, Safety Committee, Incident Review, etc., minutes as well as Business Associate Agreements

Process check requests for payment for communication, security, etc. invoices as requested

Process credit card invoices

Perform duties in a safe manner

Actively shares knowledge, fosters and promotes dissemination of information as it relates to organizational needs

Demonstrate an attitude of cooperation and professionalism when dealing with staff, peers and supervisors

Qualification

Administrative supportReport generationRecord keepingClerical dutiesCommunication skills

Required

Ability to generate reports, memoranda and correspondence

Ability to type, format and proofread a variety of materials

Ability to collate and assemble reports and documents

Ability to record meeting minutes as instructed by Administration

Ability to maintain required records, files and compile required statistics

Ability to respond to routine internal and external inquiries, orally or draft correspondence as assigned

Ability to receive all incoming calls and direct them to the appropriate party and/or department

Ability to take messages and provide information according to established policies

Ability to provide coverage for main lobby receptionist during lunch and at other needed times

Ability to compose letters/memoranda as instructed including condolences, lost valuables and family letters

Ability to respond to concerns/complaints from departments and/or families and suggest appropriate referrals or inform Administration when situation warrants their attention

Ability to coordinate all appointments, meetings and activities of the Administrator

Ability to provide research and administrative support to special projects, preparing data and follow-up projects

Ability to provide/assist with coverage for medical records and the resident clinic

Ability to act as the gatekeeper for the DOH survey process and coordinate all necessary documentation

Ability to maintain NYS DOH survey record book in lobby and Administration and FSR

Ability to perform all other clerical duties accurately in a dynamic office environment

Ability to communicate in a pleasant and effective manner

Ability to bring priority mail and telephone items to the attention of the Administrator

Ability to receive, sort and stamp incoming/outgoing mail

Ability to deal discreetly with sensitive and confidential information concerning performance of staff and Gurwin Center affairs

Ability to maintain insurance certificates, vendor contract agreements, Resident Council, Safety Committee, Incident Review, etc., minutes as well as Business Associate Agreements

Ability to process check requests for payment for communication, security, etc. invoices as requested

Ability to process credit card invoices

Ability to perform duties in a safe manner

Ability to actively share knowledge, foster and promote dissemination of information as it relates to organizational needs

Ability to demonstrate an attitude of cooperation and professionalism when dealing with staff, peers and supervisors

Benefits

Medical Insurance (Anthem Blue Cross Blue Shield) for eligible employees, plus a family option.

Fitness Reimbursement Program

Wellness discounts

Dental Insurance through MetLife

Vision Insurance through MetLife

Accrued holiday/personal and vacation time; payout for unused sick time for those who qualify

Flexible Spending Account - Medical and/or Dependent Care

Long term disability Insurance for those who qualify (no cost to employee)

Life Insurance - value is equal to employee’s annual salary (no cost to employee)

National Employee Assistance Program (no cost to employee)

Childcare, membership and program discounts at Suffolk YJCC, Commack and Mid-Island YJCC, Plainview

Tax deferred annuity plan - employee automatically enrolled with 3% contribution / employer contributes 4% after one year of service (graded vesting)

Tuition Reimbursement up to $5,000 per year

Sign-on bonus for specified clinical positions

Employee Referral Bonus for specified clinical positions

Starbuck’s café on-site

Staff cafeteria with subsidized pricing

Employee perks including holiday gift cards, System-wide annual BBQ and Winter Celebrations, meals, treats and other theme related staff events

Other discounts and added value for employees from outside corporations including BJs membership discount, BethpageFCU savings perks, Plum Benefits Entertainment discounts and more!

Company

Gurwin Healthcare System

A full continuum of healthcare system for medically frail and older adults, and younger disabled adults, including two nursing home and rehabilitation centers, a renowned assisted living community, award-winning home care programs and exceptional adult day health programs, and an on-campus independent living Life Plan Community, Fountaingate Gardens.

Founded in 1988