Coast Dental · 6 hours ago
Compliance Assistant- NOT REMOTE
Tampa, FL
Full-time
Onsite
Entry Level
1+ years expCoast Dental is seeking a Compliance Assistant to provide administrative support to the Compliance Department. The role involves processing medical record requests, ensuring compliance with HIPAA regulations, and managing various administrative tasks to support the department's operations.
CRMDentalHealth CareInformation TechnologyMedicalService Industry
Responsibilities
Primary individual responsible for processing patient medical record requests within 30 days from receipt and maintaining corresponding log
Possess (or be able to quickly learn) a general understanding of HIPAA laws and regulations, which includes understanding safeguarding and protecting PHI and PII
Provide Administrative support company’s Learning Management System
Responds to subpoenas according to operational standards and legal timelines
Organize, scan, file and/or save case-specific patient records, legal documents, data and other materials to ensure proper case management
Assist in gathering and obtaining information and documents in response to legal or administrative agency requests
Prepare and assemble policy manuals, materials, documents, and exhibits for meetings, general distribution, and hearings
Ensure satisfaction of deadlines through execution of dated correspondence and court calendar management
Coordinate/schedule meetings and/or conference calls and notify interested parties
Compose, type and finalize departmental correspondence; proofreads and corrects prepared materials for correct grammar, spelling, punctuation, format, syntax, and content
Mail, fax, scan, electronically file or arrange for delivery of legal correspondence to clients, witnesses, employees, attorneys and court officials
Receive, sort, and distribute incoming mail daily; calendar court, meeting or hearing dates included with incoming correspondence
Maintain departmental files and directories in current and proper order
Process invoices and check requests, as needed
Receive and screen visitors and telephone calls
Perform related work as assigned
Qualification
Required
Strong organizational skills
General knowledge of the preparation and processing requirements of legal documents
Ability to process patient medical record requests within 30 days from receipt
General understanding of HIPAA laws and regulations
Administrative support for the company's Learning Management System
Respond to subpoenas according to operational standards and legal timelines
Organize, scan, file and/or save case-specific patient records, legal documents, data and other materials
Assist in gathering and obtaining information and documents in response to legal or administrative agency requests
Prepare and assemble policy manuals, materials, documents, and exhibits for meetings, general distribution, and hearings
Ensure satisfaction of deadlines through execution of dated correspondence and court calendar management
Coordinate/schedule meetings and/or conference calls and notify interested parties
Compose, type and finalize departmental correspondence
Proofread and correct prepared materials for correct grammar, spelling, punctuation, format, syntax, and content
Mail, fax, scan, electronically file or arrange for delivery of legal correspondence
Receive, sort, and distribute incoming mail daily
Maintain departmental files and directories in current and proper order
Process invoices and check requests, as needed
Receive and screen visitors and telephone calls
Perform related work as assigned
Proficient in MS Word, Outlook, Excel and Power Point
Gather, analyze and synthesize complex or diverse information skillfully
Demonstrate a high degree attention to detail
Accept responsibility for own actions
Work independently in the absence of specific instruction
Autonomously resolves problems/conflicts that may arise
Communicate effectively in a business environment
Respond to verbal direction
Follow instructions and get clarification when in doubt
Demonstrate strong writing skills
Write clearly and informatively
Edit work for spelling and grammar
Balance team and individual responsibilities
Contribute to building a positive team spirit
Interact effectively with management, other team members and the public
Use discretion and tact
Maintain highly sensitive and confidential matters
Exhibit proficiency in the performance of duties
Demonstrates competence
Produce accurate and thorough work product
Display strong organizational abilities and effective time management
Commit to work overtime when necessary to reach goals
Follows through on commitments
Takes independent actions and goes above what is specifically asked if necessary
Asks for and offers help to others when needed
Able to read, write and interpret written information in English
Able to effectively present information and respond to questions from other team members, clients, customers, and the general public
Able to add, subtract, multiply, and divide in all units of measure
Ability to generally compute rate, ratio, and percent
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
Exercises good judgment in decision making
Education includes a high school diploma or equivalent
Experience should include at least one year of relevant secretarial and/or administrative work in a law office, dental practice or business office
Preferred
Graduation from a recognized business school or college
Company
Coast Dental
Coast Dental & Orthodontics is one of the largest providers of dental practice support in the U.S.
501-1000 employees
Funding
Current Stage
Public CompanyTotal Funding
unknown1997-02-11IPO
Leadership Team
Sheena Johnson
Chief Executive Officer
Anthony Lacey
Chief Financial Officer
Recent News
2023-12-25
Company data provided by crunchbase