Apply on Employer Site

The Museum of Flight · 2 days ago

Administrative Coordinator

Seattle, Washington, United States

Full-time

Onsite

Entry Level

$22.04/hr - $27.55/hr

2+ years exp

The Museum of Flight is dedicated to educational excellence, and they are seeking an Administrative Coordinator to support their education program. In this role, the coordinator will manage logistical and administrative tasks to enhance program delivery and ensure efficient operations.

Aerospace

Responsibilities

Coordinate projects, programs, and events by assisting internal clients and external clients with program logistics in a timely and accurate manner

Provide logistical, administrative, and scheduling support for daily department operations, events, programs, and projects

Organize and maintain records of communication, correspondence, collateral, and files on multiple aspects of the department’s functions

Compose and edit communications such as email to promote and inform internal and external stakeholders about programs and events

Maintain, organize, and order material and supplies, adhering to Museum accounting procurement policies and practices

Facilitate and organize program collateral. Includes creating, printing, collating, assembling, stocking, and monitoring inventory

Provide event support including coordination of logistics for program registrations, communication between Museum staff, vendors, participants, and their families

Coordinate multi-media requirements of activities including photographs and videos as assigned

Conduct data entry, reporting, distribution, and occasional presentation of data. May include managing intranet site content, creating Word documents, Excel spreadsheets, PowerPoint presentations and other third-party programs

Perform other duties as assigned

Qualification

Event planningMicrosoft OfficeProject managementData entryCustomer serviceOrganizational skillsInterpersonal skillsTime management

Required

High School diploma or GED required

Two (2) years of administrative assistant or administrative coordinator experience

Experience in the planning and execution of various multi-faceted events

Proficient knowledge of basic project management and event planning

Proven exceptional organizational skills, excel at time management with a deadline driven mindset

Proven data entry and spreadsheet management skills

Demonstrates strong interpersonal skills; effective verbal and written communication

Customer service mindset with the ability to work among a diverse population that includes all levels of staff, students, teachers, parents, vendors, and volunteers

Excellent follow-through and ability to resolve issues in a professional and expedient manner

Motivated, self-starter who takes initiative to work through and improve business processes

Demonstrated proficiency in Microsoft Office specifically Word, Excel, Outlook and PowerPoint programs

Must be able to lift up to 50 pounds with assistance

This position works under normal office conditions that include, repetitive wrist and arm movement and long periods of sitting or standing

The ability to bend, carry, reach to the side, front and overhead, push, pull, focus, walk, stand, twist and squat are occasional requirements in a normal education or office setting

On occasion, must be able to be physically active 8 hours or more per day