State of Florida · 1 week ago
SENIOR MANAGEMENT ANALYST II - SES - 48007326 (BLIND SERVICES)
Tallahassee, FL
Part-time
Onsite
Mid, Senior Level
$55K/yr - $61K/yr
4+ years expThe State of Florida is seeking a Senior Management Analyst II for the Division of Blind Services. The role involves overseeing statewide rehabilitative programs, providing management recommendations, and ensuring compliance with organizational policies.
Government Administration
Responsibilities
The incumbent supervises staff responsible for dispute resolutions, internal reporting and federal reporting
The incumbent will communicate with, motivate, provide or coordinate training, and will direct the work of his/her subordinates
The incumbent will utilize effective counseling and coaching strategies in accordance with agency personnel policies and procedures to ensure acceptable job performance of subordinates
The employee must complete performance appraisals, develop accurate work plans, and approve monthly attendance and leave for each position under his/her direct report
The incumbent will keep the Director, Deputy Director and the Personnel Administrator apprised of any personnel issues that may require corrective action
The incumbent will demonstrate accountability and support towards the goals of agency leadership and communicate the same to their subordinates
The incumbent will model, demonstrate and guide other employees in the use of the principals of flexibility, adaptability, and approachability - while adhering to applicable laws, rules, policies, and procedures
The incumbent will oversee, coordinate and lead all strategic planning and special project activities for the division
In consultation with internal and external stakeholders, the incumbent will lead to completion the DBS strategic plan and FDOE strategic plan components which are related to the division
The incumbent will ensure that the strategic plan goals and activities are aligned with FDOE, DBS, and other state and federal requirements
The incumbent will develop objectives and activities that increase the use of evidence-based best practices and the attainment of post-secondary credentials/certification (WIOA)
The incumbent will oversee collaboration to ensure that the strategic plan goals are captured in the unified state plan and will assist with plan drafting and development
The incumbent serves on the WIOA workgroup
The incumbent will oversee the coordination of clarifying and inputting DBS final strategies into the FDOE Strategic Plan Portal
The incumbent will oversee the development and administration of a project plan for soliciting feedback on the DBS Strategic Plan, analyze the results of such feedback and present suggested feedback to Senior Leadership for approval
These activities will include posting feedback surveys on the DBS Intranet, reviewing material for the Rehabilitation Council Meetings and other public forums
The incumbent will monitor all programs and ensure that the activities and tasks align with strategic plan goals and adhere to DBS policies, procedures, and guidelines
The incumbent will oversee the coordination of and when necessary, will coordinate and facilitate meetings, audit requests, pre-report action plans and corrective action plans resulting from audits conducted by the Office of Inspector General (OIG) and the Rehabilitation Services Administration (RSA)
This work currently includes but is not limited to the following: RSA - VR Monitoring Report, Statewide Federal Awards (SWFA) Annual Audit conducted by the Florida Office of the Auditor General (OAG), FDOE OIG - IT Audit of Social Security Reimbursement (SSR) Tracker, FDOE OIG - Social Security Reimbursement, FDOE OIG - District Allocation
The incumbent will serve as the division COOP Coordinator which includes oversight of all activities relating to the COOP for the division
This includes but is not limited to: Updating and publishing COOP manuals on behalf of DBS and distributing final updates to the FDOE Office of Emergency Management (OEM), DBS District Offices and the State Office
In conjunction with the Deputy Director and the Personnel Administrator, oversees maintenance and makes updates to the Everbridge Emergency Notification System
This may include making updates to the Everbridge employee contact list or sending out emergency notification messages
Stays abreast of FDOE and DBS emergency management policies, procedures, and guidelines
Provides a COOP overview training at least annually for HR Liaisons and the State Office Operations Team
The incumbent will oversee the construction of and submission of reports to the FDOE Government Relations Office that will illustrate the DBS monthly federal reports which are due
The incumbent will ensure the reports are accurate and reflect current reporting requirements
The incumbent will assist with completion of State/Federal reports as requested
The incumbent will track and monitor expenditures in AWARE and MFMP requiring prior approval from RSA for the Deputy Director's approval
The incumbent will coordinate with the DBS Leadership Team for future DBS expenditures in need of RSA prior approval
The incumbent will construct draft approval for review and submission to RSA by the Director or Deputy Director
Incumbent will lead to completion the Long-Range Program Plan (LRPP)
This includes overseeing the collaboration relevant for staff input, updating the plan as needed and required, providing leadership with updated data on the performance measures, and ensuring timely submission
The incumbent will represent DBS on the advisory committee for increasing integrated employment for individuals with disabilities (WIOA)
The incumbent will work with DBS IT staff to establish, monitor, and consistently improve automated work flow processes in order to automate, streamline, and improve the accuracy of the reporting process
The incumbent will oversee Survey Monkey development and administration to include survey development and renewals
This includes maintaining a list of approved users, managing usernames and password requests, and providing FDOE templates and instructions on how to use the application
The incumbent participates in the development of policies and procedures as a member of the policy team and ensures consistent implementation
Qualification
Required
Your Candidate Profile (application) must be complete in its entirety
Work History (in easy to review chronological order) Consists of: Any position held by a State of Florida Agency, Any position held by a Florida University, All periods of employment from high school graduation, All periods of current or prior unemployment, Gaps 3 months or more must be accounted for, Any Education, Any Volunteer Experience, Your resume and application must match
Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps
It is unacceptable to use the statement 'See Resume' in place of entering work history. Your candidate profile will be converted to your official application
Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment
Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications
The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system
If claiming Veteran's Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only
If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only
Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process
Knowledge of the principles and practices of strategic planning and quality assurance
Ability to review and approve, understand and apply applicable rules, regulations, policies and procedures
Ability to manage people and communicate effectively
Ability to assess budgetary needs and develop various reports
Knowledge of the methods of data collection and analysis
Ability to establish and maintain effective working relationships with others
The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance sometimes under stressful conditions
The incumbent must interact courteously with others
The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit
Attendance is an essential function
Travel is required
It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS
Preferred
A bachelor's degree from an accredited college or university in a field of study reasonably related to systems analysis, management analysis, program planning, program research, program evaluation, engineering or administrative work; or
Four years of professional experience in systems analysis, management analysis, program planning, program research, program evaluation, engineering or administrative work. Preference will be given to those with a bachelor's degree
Experience supervising, or managing employees and staff
Benefits
State Group Insurance Coverage options+ (health, life, dental, vision, and other supplemental options)
Nine paid holidays and a Personal Holiday each year.
Student Loan Forgiveness Program (Eligibility required).
Tuition Fee Waivers (Accepted by major Florida colleges/universities).
Maternity and Parental Leave Benefits.
Retirement plan options, including employer contributions ( www.myfrs.com ).
Annual and Sick Leave Benefits.
Flexible Spending Accounts.
Ongoing comprehensive training provided.
Highly skilled, professional environment.
Company
State of Florida
The State of Florida is an online telephone and email directory for state government agencies and employees in Florida.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Richard Herstein, MD, MHA, MBA
Chief Hospital Administrator (CEO) and Chief Medical Officer (CMO)
Jimmy Patronis
Chief Financial Officer
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