State of Arizona · 1 week ago
Administrative Assistant 3
Phoenix, AZ
Full-time
Onsite
Mid Level
$18.50/hr - $21.50/hr
3+ years expThe State of Arizona's Game and Fish Department is responsible for conserving and protecting wildlife species in Arizona. They are seeking an Administrative Assistant 3 to provide administrative support, manage data related to boating accidents, and coordinate activities for law enforcement programs within the department.
Government
No H1B
Responsibilities
Enters data relative to stolen and recovered watercraft, training, conference attendance, public records request, and others. Enters boat accident data in a timely manner within USCG reporting time frames of receipt. Provides analysis and creates graphs from boat accident data for annual Arizona Boating Safety Report and as requested by the Boating Law Administrator
Performs administrative tasks including typing, proofreading, editing and when requested the composition of memos, letters, schedules and forms. Administers the internal and external customer mail-outs for the Branch. Responsible for ordering and stocking office supplies
Coordinates and supports activities and staff for the watercraft, OHV OGT and law enforcement programs within the Branch. Monitors program funds, including completing SPA's and requisitions, entering SPA's and requisitions, and tracking the same. Responds to public inquiries concerning boating, OHV, law enforcement and OGT
Maintains the Boating Law Administrators files, grant applications, assists in the coordination of seminars, conferences, and training sessions and out of state travel
Develops or modifies procedures and forms to improve program effectiveness; prepares a variety of fiscal and operational reports; coordinates administrative matters between programs; composes correspondence, interprets and explains organizational Rules, regulations and statutes; coordinates activities with other departments and organizations
Processes statewide law enforcement training records and responsible for monthly budget reconciliation
Perform other duties as assigned
Qualification
Required
Knowledge of Commission/Department policies, loss-control policies/procedures, ARS 17- wildlife laws, ARS 5- watercraft laws, ARS 28- relating to off-highway vehicle laws, and other applicable statutes
Knowledge of Federal, State and Department laws, rules and policies governing personnel matters
Knowledge of Department organizational structure, responsibilities and mission, policies and procedures
Knowledge of Department of Administration personnel rules and laws
Knowledge of Department Operating Manual Procedures, Watercraft Procedures Manual, Sales Accounting Manual and other state titling and registration laws
Knowledge of boat styles, engine styles, capacities; boat terminology; other states' game and fish and/or MVD laws regulating titling and/or registration of watercraft; Federal regulations concerning HIN (hull identification number) numbering system
Ability to listen and communicate with people in an effective and efficient manner
Ability to evaluate and interpret data and present information effectively in modern written, oral and electronic media formats
Ability in accounting, auditing and mathematical and statistical analysis
Ability in gathering, preparing and analyzing data and mathematical and statistical analysis
Ability in gathering, preparing and analyzing data for financial reports
Knowledge of per diem and mileage requirements
Proficient use of 10-key and computer operations using various software
Skills in negotiation and conflict resolution
Skills in problem solving
Skills in customer service
Current, valid class-appropriate driver's license
Completion of all required training and successful passing of all necessary driver's license record checks
Maintenance of acceptable driving records
Completion of required driver training
Maintenance of statutorily required liability insurance if operating a personally owned vehicle on state business
Preferred
Three years of administrative and budgetary experience
Ability to obtain a notary certification
Benefits
Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
Company
State of Arizona
The State of Arizona provides information about state agencies, services, and employees.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Aletha Della Rocco
Human Resources Business Partner, Talent Acquisition
George McNeely MBA
Chief Human Resources Officer - Arizona Department of Administration - Shared Services
Recent News
Phoenix Business Journal
2025-01-11
The Arizona Republic
2024-01-27
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