Pacific Life · 22 hours ago
Sr. Executive Administrative Specialist II
Newport Beach, CA
Full-time
Hybrid
Mid, Senior Level
$39.81/hr - $48.65/hr
4+ years expPacific Life is committed to investing in bright, agile, and diverse talent to drive innovation within our business and deliver exceptional customer experience. They are currently seeking a highly skilled Senior Executive Administrative Specialist to join their Institutional Division, providing comprehensive administrative and technical support to multiple senior leaders and their teams.
FinanceFinancial ServicesInsurance
Responsibilities
Anticipate the needs of the assigned senior leadership team and ensure leaders are fully prepared with necessary materials and information to respond to demanding schedules and business requirements
Develop a strong understanding of the general responsibilities of supported senior leaders and their teams to facilitate informed decision-making
Proactively manage assigned calendars, responding promptly and efficiently to changes in schedules
Coordinate and oversee all aspects of travel planning, considering the full impact of each trip and making recommendations as needed
Support the preparation and execution of full team meetings, including room logistics, technical setup, agenda creation and finalization, and communication with participants
Work independently with limited guidance, anticipating executive and team requirements and offering suitable solutions and options as situations arise
Establish and maintain strong engagement with team members to ensure ongoing, clear communication across all parties
Maintain strict attention to detail in written materials, supporting document preparation for senior leaders and Board-level presentations
Assist in planning and coordinating events such as meetings, conferences, and team gatherings
Prepare and submit expense reports in compliance with company policies and procedures
Utilize advanced skills in Microsoft Word and PowerPoint to create polished presentations for senior leadership
Demonstrate flexibility in scheduling to support in-person work requirements as needed
Provide backup support for other Executive Administrative Specialists for coverage and special assignments
Complete various miscellaneous tasks and projects assigned by leadership
Qualification
Required
Minimum of 4 years of administrative experience supporting senior executives, or equivalent relevant experience
Approachable, professional, and self-motivated, with a positive, collaborative, and can-do team player attitude
Ability to make decisions related to planning, organizing, and scheduling work with limited supervision
Excellent organizational and prioritization skills, with the ability to manage multiple tasks, think independently, maintain confidentiality, exercise discretion, and adapt quickly to changes and time-sensitive projects
Exceptional creative problem-solving and administrative abilities to manage complex situations, including resolving administrative conflicts as necessary
Extremely detail-oriented and capable of exercising sound judgment in all tasks
Strong oral and written communication skills, and the ability to work effectively with individuals at all organizational levels, including coordinating across departments
Advanced proficiency with Microsoft Office 360 applications (Excel, PowerPoint, Teams, and Outlook)
Demonstrated proactive initiative and strong problem-solving abilities
Capable of receiving initial direction and independently completing work with minimal supervision
Responsive and attentive to the needs of both the team and clients
Exhibit a customer service-oriented mindset, always maintaining a positive and professional attitude
Champion operational effectiveness and best practices, including identifying opportunities to streamline, halt, or automate processes for both administrative staff and supported personnel
Preferred
Preferred experience in facilitating virtual meetings
Experience in the financial services industry is considered a plus
Benefits
Medical, Dental, Vision, and Wellbeing Reimbursement Account that can be used on yourself or your eligible dependents
Generous paid time off options including: Paid Time Off, Holiday Schedules, and Financial Planning Time Off
Paid Parental Leave as well as an Adoption Assistance Program
Competitive 401k savings plan with company match and an additional contribution regardless of participation
Company
Pacific Life
Pacific Life Insurance is an insurance company that provides life insurance products, annuities, and mutual funds.
1001-5000 employees
H1B Sponsorship
Pacific Life has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (14)
2024 (9)
2023 (16)
2022 (19)
2021 (14)
2020 (17)
Funding
Current Stage
Late StageTotal Funding
$1.44B2025-09-03Debt Financing· $750M
2025-06-18Debt Financing· $688.57M
Leadership Team
Howard Hirakawa
Senior Vice President, Fund Advisor Operations
Joe Krum
Senior Vice President & Managing Director, Global Institutional Investment Group
Recent News
Private Capital Journal
2025-12-05
2025-11-22
Company data provided by crunchbase