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S&S Activewear · 14 hours ago

Executive Support Specialist

DFW Metroplex

Full-time

Hybrid

Senior Level

5+ years exp

S&S Activewear is a leading North American distributor of imprintable apparel, and they are seeking an Executive Support Specialist to provide comprehensive administrative assistance to multiple C-Level executives. The role involves managing administrative functions, coordinating activities, and ensuring smooth operations to support executive responsibilities.

ApparelFashionLifestyle

Responsibilities

Planning, organizing, and coordinating the activities of the multiple executives, and involves an extensive knowledge of each of the executive’s responsibilities and routines

Answer and direct calls, emails, and messages, and appropriately relay important information promptly and clearly

Provide seamless coverage by providing diversified, dependable, high quality administrative support to the partners

Interact and correspond with all levels within the organization and external customers

Work closely and effectively with all executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately

Serve as the primary contact for the company, greet and establish rapport with employees, clients, visitors, investors, and all other guests of the company in the office or at company events

Prepare and revise written documents and correspondence as needed

Ensure, daily meeting information, agendas, and supporting material are available for all meetings, including materials for internal and external speaking engagements

Coordinate onsite and offsite meetings

Coordinate travel arrangements, create itineraries and travel packets

Create expense reimbursement forms and track various business expenses

Track, manage and prepare activities related to important dates such as company events and celebrations

Manage sensitive matters with a high level of confidentiality and discretion

Perform other related duties as assigned

Qualification

Microsoft OfficeEvent PlanningExecutive SupportOral CommunicationWritten CommunicationOrganizational SkillsDiscretionNegotiation SkillsPresentation SkillsTime ManagementFlexibilityProblem Solving

Required

Bachelor's degree required

Minimum of 5 years of related experience as administrative support or executive assistant support

Flexibility in performing personal work while assisting others with requests; ability to re-prioritize work adjusting to changing desk assignments

Superior oral, written, and organizational skills required

Thorough, flexible, able to act with limited guidance, and comfortable in a fast-paced environment

Experience planning, managing, and executing events and gatherings

Excellent influencing, communication, organizational, negotiation and presentation skills, including the ability to effectively influence senior management

Ability to multi-task and utilize good time management skills

Demonstrates sense of urgency and takes ownership of solving problems

Ability to work under pressure with very tight timelines

Proficiency in all areas of Microsoft Office and Mac OSX; must be very tech-savvy

Able to process confidential information and/or issues using discretion and judgment

Must be able to work well with a diverse group of people