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Planet Pharma · 11 hours ago

Admin Specialist III

Plymouth, MN

Full-time

Onsite

Mid, Senior Level

$20/hr - $30/hr

5+ years exp

Planet Pharma is a company focused on Medical Device Research and Development. They are seeking an Admin Specialist III who will manage invoicing, vendor contracts, and payment issues, while also collaborating with internal teams to support broader research functions.

BiotechnologyHealth CarePharmaceutical

Responsibilities

Process Invoices (US/ROW): Receive & log invoices from external HFE vendors, review with HFE project lead, and process payments with HFE lead authorization. (Requires knowledge and access to two separate contract processing systems, as well as Coupa)

Process Vendor Contracts (US/ROW): Work with Ethics & Compliance for multiple geographies to draft contracts according to their various requirements. This includes submitting WWM review requests & seeking IRB approvals as needed. (Compliance requirements vary by geography. Up to this point, the HFE group has worked with US only Ethics & Compliance. In 2026, HFE will need to establish the same working relationship with multiple Ethics & Compliance geographic leads multiple geographies.)

Resolve Payment Issues: Work with Procurement to resolve all issues related to processing payments, such as errors in vendor bank records. (Example: Debbie spent 4 months/60 hours processing a Fieldwork overdue payment and still wasn’t able to resolve an outstanding issue with Fieldwork Dallas bank account updates requested due to challenges working with Procurement.)

Receive, catalog, and respond to CCs: Receive HFE Impact Assessment requests for Change Controls and review with HFE Therapy Lead. Complete all Impact Assessments when no HFE IA should have been required. Prioritize and track all CCs that should have a HFE review. (Most CC Owners continue to require HFE to perform this no value task of performing an IA when none should be required because they create the HFE IA before speaking with HFE.)

Collaborate with HFE group members to assess vendor capabilities, work with Procurement to onboard new vendors, and update internal supplier lists

Support broader Research & Development functions when ordering needed supplies/equipment

Qualification

Vendor Contract ProcessingPayment Issue ResolutionMS Office ProficiencyInterpersonal SkillsTeam CollaborationProcess ImprovementTechnical Support ExperienceMedical Device ExperienceProblem SolvingCommunication Skills